Administrative Assistant | Detail-Oriented Operations Support

Apex Elite; Fresno (CA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Employer retirement contributions

Paid time off

Professional development opportunities

Flexible work arrangements

Job summary

Apex Elite, based in Fresno, CA, is seeking a detail-oriented Administrative Assistant to support operations in a full-time role. You will manage schedules, coordinate meetings, handle records, and assist with HR onboarding and general admin tasks.

The position requires organization, efficiency, and excellent communication in a professional office setting. The role is on-site in Fresno with a focus on contributing to financial services operations and ensuring smooth office workflows.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain office records, including filing, organizing, and retrieving documents.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Assist in preparing and distributing meeting agendas, minutes, and follow-up materials.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the HR department by assisting with employee onboarding, offboarding, and other administrative tasks.
• Perform general administrative tasks as needed to support the smooth operation of the office.

Skills

Detail-oriented

Time management

Communication skills

Independent worker

Team player

Education

High school diploma

Tools

Microsoft Office Suite

Word

Excel

Outlook

Job description

Apex Elite, based in Fresno, CA, is seeking a detail-oriented Administrative Assistant to support operations in a full-time role. You will manage schedules, coordinate meetings, handle records, and assist with HR onboarding and general admin tasks.

The position requires organization, efficiency, and excellent communication in a professional office setting. The role is on-site in Fresno with a focus on contributing to financial services operations and ensuring smooth office workflows.