Administrative Assistant

Apex Elite; Fresno (CA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Employer retirement contributions

Paid time off

Professional development opportunities

Flexible work arrangements

Job summary

Apex Elite, based in Fresno, CA, is seeking a detail-oriented Administrative Assistant to support operations in a full-time role. You will manage schedules, coordinate meetings, handle records, and assist with HR onboarding and general admin tasks.

The position requires organization, efficiency, and excellent communication in a professional office setting. The role is on-site in Fresno with a focus on contributing to financial services operations and ensuring smooth office workflows.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain office records, including filing, organizing, and retrieving documents.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Assist in preparing and distributing meeting agendas, minutes, and follow-up materials.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the HR department by assisting with employee onboarding, offboarding, and other administrative tasks.
• Perform general administrative tasks as needed to support the smooth operation of the office.

Skills

Detail-oriented

Time management

Communication skills

Independent worker

Team player

Education

High school diploma

Tools

Microsoft Office Suite

Word

Excel

Outlook

Job description

Apex Elite is seeking a detail-oriented Administrative Assistant for a FULL_TIME position in Fresno, CA. You will support our operations and ensure the office runs smoothly. The role requires someone organized, efficient, and passionate about providing excellent administrative support.

In this role, you will handle tasks such as managing schedules, coordinating meetings, and maintaining office records. You will also assist with data entry, correspondence, and other administrative duties. Your attention to detail will be crucial in ensuring accuracy and efficiency in all tasks.

You will work in a team environment at our Fresno office in California. The workplace is professional and supportive, fostering a collaborative atmosphere. You will have the opportunity to contribute to our financial services operations and grow within the company.

The salary range for this position is $40,000 - $54,376, providing a competitive base pay that reflects the responsibilities and skills required. Benefits include comprehensive health insurance that covers a wide range of medical services, retirement plans with employer contributions, and paid time off that allows employees to take vacations, sick days, and holidays. Additional benefits, such as professional development opportunities, flexible work arrangements, or bonuses, may be offered based on performance and company policies. These perks aim to support the overall well-being and career growth of the employees.

You should have a high school diploma or equivalent. Experience in administrative roles is preferred, but not required. Strong organizational skills, proficiency in Microsoft Office, and excellent communication skills are essential. The ability to work well under pressure and meet deadlines is a must.

What you will do:

• Manage and maintain office records, including filing, organizing, and retrieving documents.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Assist in preparing and distributing meeting agendas, minutes, and follow-up materials.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the HR department by assisting with employee onboarding, offboarding, and other administrative tasks.
• Perform general administrative tasks as needed to support the smooth operation of the office.

What we need:

• High school diploma or equivalent.
• 1-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.