Proactive Administrative Assistant for Office Operations

Ultimate Staffing; Fresno (CA); In loco; USD 28.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Paid time off

Retirement plans

Descrizione del lavoro

Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant to join their client's California team. This role supports daily operations and ensures efficient office workflow.

The ideal candidate will be proactive, highly organized, and proficient with MS Office, with excellent written and verbal communication and strong time-management skills. Typical duties include answering calls, scheduling meetings, filing, scanning, coordinating appointments, handling confidential

Competenze

• Proven administrative or assistant experience.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

Mansioni

• Providing administrative support to ensure efficient operation of the office.
• Answering phone calls, scheduling meetings, and supporting visitors.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organizing and scheduling appointments with administrative software.
• Handling sensitive information in a confidential manner.
• Developing and updating administrative systems to make them more efficient.
• Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Assisting in the preparation of regularly scheduled reports.

Conoscenze

Administrative experience

Time management

Attention to detail

Communication

Organizational skills

MS Office

Strumenti

MS Office

Descrizione del lavoro

Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant to join their client's California team. This role supports daily operations and ensures efficient office workflow.

The ideal candidate will be proactive, highly organized, and proficient with MS Office, with excellent written and verbal communication and strong time-management skills. Typical duties include answering calls, scheduling meetings, filing, scanning, coordinating appointments, handling confidential