Executive Admin & Office Operations Lead (On-site)

Apex Systems LLC; Denver (CO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company match

HSA

EAP & training programs

Job summary

Apex Systems LLC in Denver, CO is seeking an Office Administrative Assistant to support up to three executives in a strictly on-site contract role. You will manage calendars, coordinate travel, handle expenses, and plan employee events while maintaining confidential information with integrity.

The ideal candidate adapts to fast-changing priorities, coordinates access to facilities, and ensures smooth office operations with advanced MS Office skills.

Qualifications

• 3 years of experience as an Executive Assistant or similar.
• Ability to work independently and manage multiple priorities.
• Excellent interpersonal skills and executive presence.
• Experience coordinating events and scheduling.
• Advanced proficiency with Outlook, Word, Excel, and PowerPoint.
• Experience interacting with senior-level executives.
• Proactive problem-solving and risk mitigation.
• Strong time management and organization.

Responsibilities

• Manage and coordinate daily calendars for multiple executives.
• Coordinate domestic and international travel for executives.
• Handle expense management for executives.
• Plan and coordinate employee engagement events.
• Manage building access for staff and visitors.
• Oversee office technology procurement and maintenance.
• Order and track office supplies.
• Conduct regular site safety inspections.

Skills

Independent working

Time management

Communication skills

Executive presence

Event coordination

Office etiquette

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Apex Systems LLC in Denver, CO is seeking an Office Administrative Assistant to support up to three executives in a strictly on-site contract role. You will manage calendars, coordinate travel, handle expenses, and plan employee events while maintaining confidential information with integrity.

The ideal candidate adapts to fast-changing priorities, coordinates access to facilities, and ensures smooth office operations with advanced MS Office skills.