Administrative Assistant — Data & Office Operations

Deshazo; Monroe (LA); On-site; USD 35,000 - 48,000; Full time

Job summary

Deshazo in Louisiana is seeking an Administrative Assistant who will report directly to the Service Manager for the local service area. This role performs routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Key responsibilities include scanning service job files, maintaining virtual files, data entry for remote offices, and producing purchase orders for remote branches.

Qualifications

• At least 5 years of administrative assistant experience.
• Proficient with Microsoft Office (Excel and Word).
• Ability to meet multiple deadlines with high accuracy.
• Professional communication with teammates and public.
• Experience with Sage ERP or similar systems.
• Experience in overhead crane or industrial service industry preferred.
• Light accounting and able to learn internal accounting system.

Responsibilities

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Skills

Attention to detail

Professional communication

Deadline management

Team collaboration

Tools

Excel

Word

Sage ERP

Job description

Deshazo in Louisiana is seeking an Administrative Assistant who will report directly to the Service Manager for the local service area. This role performs routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Key responsibilities include scanning service job files, maintaining virtual files, data entry for remote offices, and producing purchase orders for remote branches.