Administrative Assistant

DeSHAZO, LLC; West Monroe (LA); On-site; USD 40,000 - 55,000; Full time

Job summary

DeSHAZO, LLC in West Monroe, LA, is seeking an Administrative Assistant reporting to the Service Manager to perform clerical, secretarial, and data processing duties.

The role requires 5+ years' experience, proficiency in Microsoft Office, and the ability to manage multiple deadlines; experience with Sage or ERP systems and light accounting is preferred.

Qualifications

• At least 5 years of experience as an administrative assistant.
• Proficient in Microsoft Office (Excel & Word).
• Ability to maintain accuracy under deadlines.
• Experience with data processing and light accounting.
• Experience with ERP systems such as Sage.
• Experience in overhead crane or industrial service industry preferred.

Responsibilities

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Skills

MS Office

Excel

Data entry

Communication

Multitasking

Sage

Light accounting

Administrative support

Tools

Sage ERP

Job description

Description:

The Administrative Assistant position will report directly to the Service Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Description:

The Administrative Assistant position will report directly to the Service Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Job Responsibilities

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Requirements

• Ability to work at a high rate of accuracy.
• Ability to communicate professionally and pleasantly with teammates and public
• Must be able to handle multiple deadlines
• Must be proficient in Microsoft Office (Excel & Word)
• Experience with Sage or other ERP Systems
• Experience in the overhead crane or industrial service industry is preferred
• Light accounting involved and needs to be able to quickly learn internal accounting system.
• Candidates must have at least 5 years’ of administrative assistance

Work Environment

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category