Administrative Assistant

Deshazo; Monroe (LA); On-site; USD 35,000 - 48,000; Full time

Job summary

Deshazo in Louisiana is seeking an Administrative Assistant who will report directly to the Service Manager for the local service area. This role performs routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Key responsibilities include scanning service job files, maintaining virtual files, data entry for remote offices, and producing purchase orders for remote branches.

Qualifications

• At least 5 years of administrative assistant experience.
• Proficient with Microsoft Office (Excel and Word).
• Ability to meet multiple deadlines with high accuracy.
• Professional communication with teammates and public.
• Experience with Sage ERP or similar systems.
• Experience in overhead crane or industrial service industry preferred.
• Light accounting and able to learn internal accounting system.

Responsibilities

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Skills

Attention to detail

Professional communication

Deadline management

Team collaboration

Tools

Excel

Word

Sage ERP

Job description

Description

The Administrative Assistant position will report directly to the Service Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Job Responsibilities:

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Requirements

• Ability to work at a high rate of accuracy.
• Ability to communicate professionally and pleasantly with teammates and public
• Must be able to handle multiple deadlines
• Must be proficient in Microsoft Office (Excel & Word)
• Experience with Sage or other ERP Systems
• Experience in the overhead crane or industrial service industry is preferred
• Light accounting involved and needs to be able to quickly learn internal accounting system.
• Candidates must have at least 5 years’ of administrative assistance

Work Environment:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category