Administrative & Operations Assistant

Deshazo, Llc; Maryville, Northern (TN, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

DeSHAZO is seeking an Administrative Assistant to support the Branch Manager in the Maryville area. The role involves routine clerical work, data processing, light accounting, and record keeping in a professional office environment.

The ideal candidate has at least 5 years of administrative experience, proficiency with Microsoft Office (Excel and Word), and familiarity with ERP systems such as Sage. Strong accuracy and communication skills are essential to keep multiple deadlines and projects on

Qualifications

• 5+ years of administrative assistance experience required.
• Ability to manage multiple deadlines and maintain accuracy.
• Professional and courteous communication with teammates and public.
• Proficiency in Microsoft Office (Excel & Word) is essential.
• Experience with ERP systems such as Sage is preferred.

Responsibilities

• Scan completed service job files and maintain virtual files.
• Operate listed office machines and manage data processing tasks.
• Perform data entry for remote offices and light accounting.
• Verify job files, time sheets, and service tickets for accuracy.
• Process purchase orders for remote branches and North Region installations.
• Update all purchase orders in the Docuware system.
• Handle shipping & receiving functions and related tasks.
• Review parts flow to ensure timely invoicing of jobs.
• Assist Office Manager with retrieving freight costs to keep jobs moving.

Skills

High accuracy

Professional communication

Multitasking

Data entry

Tools

Microsoft Office (Excel & Word)

Sage ERP

Job description

DeSHAZO is seeking an Administrative Assistant to support the Branch Manager in the Maryville area. The role involves routine clerical work, data processing, light accounting, and record keeping in a professional office environment.

The ideal candidate has at least 5 years of administrative experience, proficiency with Microsoft Office (Excel and Word), and familiarity with ERP systems such as Sage. Strong accuracy and communication skills are essential to keep multiple deadlines and projects on