Administrative Assistant — Data Entry & Office Operations

DeSHAZO, LLC.; Maryville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

DeSHAZO, LLC. is seeking an Administrative Assistant to support the Branch Manager and local service area. The role involves clerical, secretarial, and data processing tasks with light accounting responsibilities.

You will scan files, manage virtual records, and handle purchase orders, shipping, and invoicing for remote offices. Strong Microsoft Office skills and ERP experience are essential for success in this position.

Qualifications

• 5+ years of administrative assistance experience.
• Proficient in Microsoft Office (Excel & Word).
• Experience with Sage or other ERP systems.
• Experience in the overhead crane or industrial service industry is preferred.
• Light accounting and quick learning of internal accounting system.

Responsibilities

• Scan completed service job files.
• Operate listed office machines.
• Maintain virtual job files.
• Data entry for remote offices for accounting.
• Check and verify job files, timesheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and North Region installations.
• Update purchase orders in Docuware system.
• Handle shipping & receiving functions.
• Review retail parts flow to ensure timely invoicing.
• Assist Office Manager with retrieving freight costs.

Skills

Attention to detail

Professional communication

Multitasking

Microsoft Office proficiency

Sage/ERP experience

Industrial service/overhead crane exp

Light accounting

Administrative support (5+ yrs)

Tools

Microsoft Office

Sage ERP

ERP systems

Job description

DeSHAZO, LLC. is seeking an Administrative Assistant to support the Branch Manager and local service area. The role involves clerical, secretarial, and data processing tasks with light accounting responsibilities.

You will scan files, manage virtual records, and handle purchase orders, shipping, and invoicing for remote offices. Strong Microsoft Office skills and ERP experience are essential for success in this position.