Administrative Assistant

Deshazo, Llc; Maryville, Northern (TN, KY); On-site; USD 34,000 - 48,000; Full time

Job summary

DeSHAZO is seeking an Administrative Assistant to support the Branch Manager in the Maryville area. The role involves routine clerical work, data processing, light accounting, and record keeping in a professional office environment.

The ideal candidate has at least 5 years of administrative experience, proficiency with Microsoft Office (Excel and Word), and familiarity with ERP systems such as Sage. Strong accuracy and communication skills are essential to keep multiple deadlines and projects on

Qualifications

• 5+ years of administrative assistance experience required.
• Ability to manage multiple deadlines and maintain accuracy.
• Professional and courteous communication with teammates and public.
• Proficiency in Microsoft Office (Excel & Word) is essential.
• Experience with ERP systems such as Sage is preferred.

Responsibilities

• Scan completed service job files and maintain virtual files.
• Operate listed office machines and manage data processing tasks.
• Perform data entry for remote offices and light accounting.
• Verify job files, time sheets, and service tickets for accuracy.
• Process purchase orders for remote branches and North Region installations.
• Update all purchase orders in the Docuware system.
• Handle shipping & receiving functions and related tasks.
• Review parts flow to ensure timely invoicing of jobs.
• Assist Office Manager with retrieving freight costs to keep jobs moving.

Skills

High accuracy

Professional communication

Multitasking

Data entry

Tools

Microsoft Office (Excel & Word)

Sage ERP

Job description

Description

The Administrative Assistant position will report directly to the Branch Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Job Responsibilities:

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Requirements

• Ability to work at a high rate of accuracy.
• Ability to communicate professionally and pleasantly with teammates and public
• Must be able to handle multiple deadlines
• Must be proficient in Microsoft Office (Excel & Word)
• Experience with Sage or other ERP Systems
• Experience in the overhead crane or industrial service industry is preferred
• Light accounting involved and needs to be able to quickly learn internal accounting system.
• Candidates must have at least 5 years’ of administrative assistance

Work Environment:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category

DeSHAZO’s Mission: DeSHAZO is committed to elevating our clients’ business needs through custom-built cranes and tailor-made automation systems. We enhance our products by providing expert inspections, repairs, modernizations or rebuilds.