Administrative Assistant

DeSHAZO, LLC.; Maryville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

DeSHAZO, LLC. is seeking an Administrative Assistant to support the Branch Manager and local service area. The role involves clerical, secretarial, and data processing tasks with light accounting responsibilities.

You will scan files, manage virtual records, and handle purchase orders, shipping, and invoicing for remote offices. Strong Microsoft Office skills and ERP experience are essential for success in this position.

Qualifications

• 5+ years of administrative assistance experience.
• Proficient in Microsoft Office (Excel & Word).
• Experience with Sage or other ERP systems.
• Experience in the overhead crane or industrial service industry is preferred.
• Light accounting and quick learning of internal accounting system.

Responsibilities

• Scan completed service job files.
• Operate listed office machines.
• Maintain virtual job files.
• Data entry for remote offices for accounting.
• Check and verify job files, timesheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and North Region installations.
• Update purchase orders in Docuware system.
• Handle shipping & receiving functions.
• Review retail parts flow to ensure timely invoicing.
• Assist Office Manager with retrieving freight costs.

Skills

Attention to detail

Professional communication

Multitasking

Microsoft Office proficiency

Sage/ERP experience

Industrial service/overhead crane exp

Light accounting

Administrative support (5+ yrs)

Tools

Microsoft Office

Sage ERP

ERP systems

Job description

Description

The Administrative Assistant position will report directly to the Branch Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Job Responsibilities:

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Requirements

• Ability to work at a high rate of accuracy.
• Ability to communicate professionally and pleasantly with teammates and public
• Must be able to handle multiple deadlines
• Must be proficient in Microsoft Office (Excel & Word)
• Experience with Sage or other ERP Systems
• Experience in the overhead crane or industrial service industry is preferred
• Light accounting involved and needs to be able to quickly learn internal accounting system.
• Candidates must have at least 5 years’ of administrative assistance

Work Environment:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category

DeSHAZO’s Mission: DeSHAZO is committed to elevating our clients’ business needs through custom-built cranes and tailor-made automation systems. We enhance our products by providing expert inspections, repairs, modernizations or rebuilds.