Administrative Assistant — Calendar & Operations Coordinator

UFP Woodburn, LLC; Stayton (OR); On-site; USD 42,000 - 48,000; Full time

Job summary

UFP Industries is seeking an Administrative Assistant to provide support to managers and employees, assist in daily office needs, and manage the company's general administrative activities.

The role involves comprehensive calendar management, meeting organization, travel coordination, expense approvals, and onboarding of new team members while handling confidential information in a fast-paced environment.

Qualifications

• Minimum high school diploma.
• 1 to 3 years of experience in administration; 3 to 5 years preferred.
• Proficiency in Microsoft applications (Excel, Word and Outlook).
• Experience with various office equipment (computer, scanner, etc.).

Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives.
• Comprehensive calendar management: Manage daily calendars and prioritize schedules.
• Meeting organization: Scheduling, preparation, notes/reports, follow-up on deliverables.
• Coordinate travel as requested.
• Assist with project coordination within the team.
• Assist/new employees onboarding to the team.
• Handle confidential and sensitive information.

Skills

MS Office

Calendar management

Administrative support

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

UFP Industries is seeking an Administrative Assistant to provide support to managers and employees, assist in daily office needs, and manage the company's general administrative activities.

The role involves comprehensive calendar management, meeting organization, travel coordination, expense approvals, and onboarding of new team members while handling confidential information in a fast-paced environment.