Part-time Administrative Assistant

UFP Woodburn, LLC; Stayton (OR); On-site; USD 42,000 - 48,000; Full time

Job summary

UFP Industries is seeking an Administrative Assistant to provide support to managers and employees, assist in daily office needs, and manage the company's general administrative activities.

The role involves comprehensive calendar management, meeting organization, travel coordination, expense approvals, and onboarding of new team members while handling confidential information in a fast-paced environment.

Qualifications

• Minimum high school diploma.
• 1 to 3 years of experience in administration; 3 to 5 years preferred.
• Proficiency in Microsoft applications (Excel, Word and Outlook).
• Experience with various office equipment (computer, scanner, etc.).

Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives.
• Comprehensive calendar management: Manage daily calendars and prioritize schedules.
• Meeting organization: Scheduling, preparation, notes/reports, follow-up on deliverables.
• Coordinate travel as requested.
• Assist with project coordination within the team.
• Assist/new employees onboarding to the team.
• Handle confidential and sensitive information.

Skills

MS Office

Calendar management

Administrative support

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
• Coordinate travel as requested
• Assist with project coordination within the team
• Assist/coordinate new employees onto the team
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

The Company is an Equal Opportunity Employer.

Please watch our welcome video below to learn more about UFP Industries! Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.