Administrative Support Specialist: Scheduling & Data

UFP Industries; Livermore Falls (ME); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health savings account with company /

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program with employee

Educational reimbursement

Wellness programs and challenges

Job summary

UFP Industries is seeking an Administrative Support Assistant to handle a broad range of office duties, including answering phones, preparing documents, and maintaining records. You will support calendar coordination, data analysis, and general reporting tasks to ensure smooth daily operations.

The role requires strong computer skills (Excel, Word, Outlook) and at least a high school diploma with 1–3 years in administration; 3–5 years preferred.

Qualifications

• High school diploma required.
• 1–3 years in administration or accounting; 3–5 years preferred.
• Proficient in Microsoft Office, including Excel, Word and Outlook.

Responsibilities

• Communicate routine information to staff, customers, and the public.
• Schedule and manage appointments and meetings.
• Establish and maintain office files and activity logs.
• Receive, process, and maintain confidentiality of sensitive information.
• Maintain inventory of office equipment and supplies.
• Update mailing lists and manage mass mailings.
• Perform routine data entry.
• Review documents for proper format.
• Prepare and compile routine documents, records, and reports.
• Prepare routine correspondence and reports.

Skills

Communication skills

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

UFP Industries is seeking an Administrative Support Assistant to handle a broad range of office duties, including answering phones, preparing documents, and maintaining records. You will support calendar coordination, data analysis, and general reporting tasks to ensure smooth daily operations.

The role requires strong computer skills (Excel, Word, Outlook) and at least a high school diploma with 1–3 years in administration; 3–5 years preferred.