Administrative Assistant/Bookkeeper

HUDSON CITY CONSULTING LIMITED LIAB; New Jersey; On-site; USD 42,000 - 64,000; Full time

Job summary

HUDSON CITY CONSULTING LIMITED LIAB is seeking an Administrative Assistant/Bookkeeper to support daily operations and manage basic bookkeeping in a fast-paced office in New Jersey. The role combines administrative duties with cash flow, invoicing, and record-keeping tasks, requiring strong communication and organizational skills.

Responsibilities include answering calls, greeting visitors, scheduling, drafting correspondence, and contributing to company reports while maintaining orderly records

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks.
• Highly organized with excellent time management skills and the ability to prioritize projects.
• Bi-lingual would be a plus.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Greet visitors.
• Write emails and memos and distribute them appropriately.
• Contribute to company reports.
• Maintain an organized filing system. Order office supplies.
• Develop, update, and maintain relevant office procedures.
• Input invoices and do basic bookkeeping on QuickBooks.

Skills

Organizational skills

Written and verbal communication

Time management

Bi-lingual

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

QuickBooks

Microsoft Word

Outlook

Excel

Job description

Job Description

We are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Greet visitors
• Write emails and memos and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system. Order office supplies
• Develop, update, and maintain relevant office procedures
• Input invoices and do basic bookkeeping on QuickBooks

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bi-lingual would be a plus