Administrative Assistant/Bookkeeper

HUDSON CITY CONSULTING LIMITED LIAB; Kearny (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid Holiday

Competitive salary

Paid time off

Job summary

HUDSON CITY CONSULTING LIMITED LIAB is seeking a motivated Administrative Assistant/Bookkeeper in Kearny, NJ. This dual-role demands strong organizational and communication skills, with responsibilities including answering calls, maintaining office systems, and performing bookkeeping tasks on QuickBooks. The ideal candidate has a high school diploma or GED, relevant experience, and is proficient in Microsoft applications. Additional qualifications include the ability to prioritize projects and a friendly demeanor. Join our fast-paced environment and enjoy benefits like paid holidays and competitive salary.

Qualifications

• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Bi-lingual would be a plus.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Greet visitors.
• Write emails and memos and distribute them appropriately.
• Contribute to company reports.
• Maintain an organized filing system and order office supplies.
• Develop, update, and maintain relevant office procedures.
• Input invoices and do basic bookkeeping on QuickBooks.

Skills

Office administration

Bookkeeping practices

Organizational skills

Time management

Verbal communication

Written communication

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

QuickBooks

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Benefits

• Paid Holiday
• Competitive salary
• Paid time off

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day‑to‑day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast‑paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Greet visitors
• Write emails and memos and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system. Order office supplies
• Develop, update, and maintain relevant office procedures
• Input invoices and do basic bookkeeping on QuickBooks

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bi‑lingual would be a plus