Office Administrator

HARTZELL MACHINE WORKS INC; Aston Township (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

HARTZELL MACHINE WORKS INC in Aston Township, PA is seeking an Office Administrator to provide clerical and administrative support, handle phone calls, and assist management. Proficiency in QuickBooks and strong communication are essential.

The role emphasizes organization, accuracy in bookkeeping, and efficient file management across digital records; candidates should be comfortable with Word/Excel or Google Sheets and team collaboration.

Qualifications

• High school diploma/GED required; Associate's degree or administrative training preferred.
• Previous experience as an Office Coordinator or in a similar position.
• At least 1 year of experience using QuickBooks (Desktop or Online).
• Understanding of basic bookkeeping principles.
• Excellent computer skills and knowledge of Word, Excel or Google Sheets.
• Highly organized with excellent time management and prioritization.

Responsibilities

• Enter vendor bills and create purchase orders in QuickBooks.
• Process daily job write-ups and track project costs.
• Match invoices with packing slips and receipts.
• Perform basic bookkeeping duties.
• Organize digital files and receipts.

Skills

Time management

Written communication

Verbal communication

Organization

Attention to detail

Education

High school diploma/GED

Associate's degree or administrative training

Tools

QuickBooks

Microsoft Word

Excel

Google Sheets

Job description

Job Summary

We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support. Your responsibilities will include answering phone calls and communicating with management. You will need a working knowledge of QuickBooks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Job Duties

• Enter vendor bills and create purchase orders accurately in QuickBooks.
• Process daily job write-ups and track project costs.
• Match invoices with packing slips and receipts.
• Perform basic bookkeeping duties.
• Organize digital files and receipts.

Qualifications

• High school diploma/GED required, Associate's degree or administrative training is preferred
• Previous experience as an Office Coordinator or in a similar position
• At least [1] year of experience using QuickBooks (Desktop or Online)
• Understanding of basic bookkeeping principles
• Excellent computer skills and knowledge of Microsoft Word, Excel or Google Sheets
• Highly organized with excellent time management skills and the ability to prioritize projects