Advancement Administrative Assistant – Donor & Alumni Relations

The Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Job summary

Penn State’s Advancement Office is hiring an Administrative Assistant at the Donald P. Bellisario College of Communications to support donor and alumni relations and to help manage office operations.

The role reports to the Director of Development and Alumni Relations and involves coordinating travel, events, and communications. The successful candidate will show strong interpersonal skills, attention to detail, and the ability to work independently or as part of a team within a large university

Qualifications

• GED or HS diploma with 2+ years relevant experience.
• Associate Degree with 4+ years of relevant experience; education may substitute for experience.

Responsibilities

• Provide office management, including staffing and scheduling.
• Articulate Penn State's needs, ambitions, and values through communications.
• Support travel plans and budgeting processes for the office.
• Manage financial transactions and act as the unit's budget initiator; arrange travel and compile ERS reports.
• Support donor relations initiatives, including mailings and events on and off campus.
• Greet visitors and answer/direct incoming calls.

Skills

Office management

Scheduling

Communication

Budgeting

Education

GED/HS diploma with 2+ years experience

Associate Degree with 4+ years experience

Job description

Penn State’s Advancement Office is hiring an Administrative Assistant at the Donald P. Bellisario College of Communications to support donor and alumni relations and to help manage office operations.

The role reports to the Director of Development and Alumni Relations and involves coordinating travel, events, and communications. The successful candidate will show strong interpersonal skills, attention to detail, and the ability to work independently or as part of a team within a large university