Administrative Assistant — Arts & Architecture

The Pennsylvania State University; Pennsylvania; On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Pennsylvania State University is seeking an Administrative Assistant in the College of Arts and Architecture to support admissions, academic affairs, budget operations, and events. This fast-paced role serves students, families, faculty, and staff while ensuring smooth office operations.

You will interact with multiple offices, process funding and records, and assist with special events such as commencement and scholarship exhibitions. A friendly, organized professional will thrive here.

Qualifications

• General budget and financial administration knowledge with ability to track expenses and maintain records.
• Administrative support experience in business, academic, or professional office settings.
• Ability to manage multiple priorities and work independently.
• Excellent written and verbal communication and customer service skills.

Responsibilities

• Admissions: serve as contact for prospective students, coordinate tours, maintain records, monitor SLATE.
• Academic Affairs & Award Stewardship: assist with funding programs and graduation statistics, track eligibility.
• Budget & Finance: reconcile expenses, collaborate with finance teams, manage travel reimbursements and payments.
• Special Events: assist with events logistics, room scheduling, registrations, catering, and signage.

Skills

Budget tracking

Administrative support

Multitasking

Communication skills

Customer service

Stakeholder relations

Proactivity

Adaptability

Education

GED or HS diploma

2+ years experience

Tools

SAP Concur

ServiceNow

Microsoft 365

SIMBA

PSUbuy

Job description

The Pennsylvania State University is seeking an Administrative Assistant in the College of Arts and Architecture to support admissions, academic affairs, budget operations, and events. This fast-paced role serves students, families, faculty, and staff while ensuring smooth office operations.

You will interact with multiple offices, process funding and records, and assist with special events such as commencement and scholarship exhibitions. A friendly, organized professional will thrive here.