Administrative Assistant

AVI Foodsystems; Sharon (Mercer County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Paid vacations

Paid holidays

Growth opportunities

Job summary

AVI Foodsystems is seeking an energetic Administrative Assistant for the Vice President for National Accounts at our Headquarters in Warren, OH. This role supports executive-level operations, calendar management, and professional communication across the organization.

Candidates should be proficient in Microsoft Outlook, Word, PowerPoint and Excel, with strong writing, organizational, and problem-solving skills.

Qualifications

• Proficient in Microsoft Outlook, Word, PowerPoint and Excel; knowledge of Windows-based applications.
• Ability to create Word and Excel documents with requested data.
• Ability to create PowerPoint presentations.
• Analytical and problem-solving abilities; able to learn.

Responsibilities

• Provide administrative support to the Vice President for National Accounts, including managing daily schedule and meetings.
• Arrange conference calls, schedule and assemble meetings.
• Communicate effectively with internal Headquarters Service Center, operations, and field personnel.
• Manage phone calls and provide message follow-up.
• Organize meetings on Microsoft Outlook calendar.
• Research and manage projects and tasks as assigned.
• Support managers and team members reporting to the VP for National Accounts.
• Perform various duties as assigned by the VP for National Accounts.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Communication

Organizational skills

Attention to detail

Team player

Administrative support

Tools

Windows OS

Microsoft 365

Job description

AVI Foodsystems is looking for an energetic and optimistic leader to immediately hire to fill the role of Administrative Assistant for the Vice President for National Accounts at our Headquarters location in Warren, OH.

Founded in 1960, AVI Foodsystems has evolved into one of the most respected and trusted food service companies in the nation. Providing comprehensive food services with a focus on the highest quality and freshest ingredients, impeccable service and total value is the reputation we have earned and live up to everyday.

Duties & Responsibilities:

• Provide administrative support to the Vice President for National Accounts, such as managing daily schedule, answering phone calls, and preparing the Vice President for National Accounts for various meetings and calls
• Arrange conference calls, schedule and assemble meetings
• Communicate effectively with internal Headquarters Service Center, operations departments and field operators
• Manage phone calls and provide message follow up
• Manage organization of internal and external meetings on Microsoft Outlook calendar
• Research and manage projects and tasks as assigned
• Support managers and team members reporting to the Vice President for National Accounts as needed
• Various duties as assigned by the Vice President for National Accounts

Requirements:

• Must be proficient in Microsoft Outlook, Word, PowerPoint and Excel and knowledge of Windows based applications
• Ability to create Microsoft Word and Excel documents with requested data
• Ability to create PowerPoint presentations
• Ability to learn and problem solve; analytical
• Ability to self-supervise and be self-motivated
• Serve as a role model and advocate for the company
• Conduct and maintain a professional, courteous and positive image at all times
• Possess excellent organizational, writing and communication skills
• Ability to multi-task, stay focused and achieve deadlines, especially during high pressure situations; ability to shift priorities and job tasks quickly
• Must be extremely organized and have strong attention to detail
• Ability to proof read documents
• Ability to work in a team environment and communicate with all levels in the company in accordance with AVI Core Values
• Must be confidential and trustworthy

AVI offers:

• A family culture and atmosphere
• Competitive compensation
• Health, dental, vision, and life insurance for full-time team members
• 401(k) with generous company match
• Paid vacations and holidays
• Immense training and growth opportunities

We conduct pre-employment drug testing. EOE