Administrative Assistant

AVI Foodsystems; United States; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Family culture and atmosphere

Competitive compensation

Health, dental, vision, and life보험 for

Job summary

AVI Foodsystems is seeking an energetic Administrative Assistant to support the Vice President for National Accounts at our Headquarters in Warren, OH. This role requires polished communication, strong organization, and the ability to manage calendars, prepare meetings, and coordinate internal/external communications.

You will create documents and presentations using Outlook, Word, Excel, and PowerPoint, help with project research, and assist with various tasks to keep the National Accounts team

Qualifications

• Proficient in Microsoft Outlook, Word, PowerPoint and Excel.
• Strong organizational, writing, and communication skills.
• Ability to multi-task, meet deadlines and handle high-pressure situations.
• Professional image and ability to work with all levels in the company.
• Confidentiality and trustworthiness in handling sensitive information.

Responsibilities

• Provide administrative support to the Vice President for National Accounts, including managing daily schedule and meetings.
• Arrange conference calls, schedule meetings and prepare meeting materials.
• Coordinate communications with Headquarters, Service Center operations, and field operators.
• Manage phone messages and follow-up.
• Organize internal and external meetings using Microsoft Outlook calendar.
• Research and assist with projects and tasks as assigned.
• Support managers and team members reporting to the Vice President as needed.
• Perform additional duties as assigned.

Skills

Analytical thinking

Self-motivation

Excellent communication

Organizational skills

Attention to detail

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

AVI Foodsystems is looking for an energetic and optimistic leader to immediately hire to fill the role of Administrative Assistant for the Vice President for National Accounts at our Headquarters location in Warren OH Founded in 1960 AVI Foodsystems has evolved into one of the most respected and trusted food service companies in the nation Providing comprehensive food services with a focus on the highest quality and freshest ingredients impeccable service and total value is the reputation we have earned and live up to everyday

Duties & Responsibilities

• Provide administrative support to the Vice President for National Accounts such as managing daily schedule answering phone calls and preparing the Vice President for National Accounts for various meetings and calls
• Arrange conference calls schedule and assemble meetings
• Communicate effectively with internal Headquarters Service Center operations departments and field operators
• Manage phone calls and provide message follow up
• Manage organization of internal and external meetings on Microsoft Outlook calendar
• Research and manage projects and tasks as assigned
• Support managers and team members reporting to the Vice President for National Accounts as needed
• Various duties as assigned by the Vice President for National Accounts

Requirements

• Must be proficient in Microsoft Outlook Word PowerPoint and Excel and knowledge of Windows based applications
• Ability to create Microsoft Word and Excel documents with requested data
• Ability to create PowerPoint presentations
• Ability to learn and problem solve; analytical
• Ability to self supervise and be self motivated
• Serve as a role model and advocate for the company
• Conduct and maintain a professional courteous and positive image at all times
• Possess excellent organizational writing and communication skills
• Ability to multi task stay focused and achieve deadlines especially during high pressure situations; ability to shift priorities and job tasks quickly
• Must be extremely organized and have strong attention to detail
• Ability to proof read documents
• Ability to work in a team environment and communicate with all levels in the company in accordance with AVI Core Values
• Must be confidential and trustworthy

Benefits

• A family culture and atmosphere
• Competitive compensation
• Health dental vision and life insurance for full time team members
• 401k with generous company match
• Paid vacations and holidays
• Immense training and growth opportunities
• We conduct pre employment drug testing
• EOE