Administrative Assistant

Beacon Hill Staffing Group, LLC; Saint Paul (MN); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Leave programs

Job summary

Beacon Hill Staffing Group seeks an Administrative Assistant to partner with senior leadership in a technology‑focused environment. This contract‑to‑hire role requires high‑level administrative support, calendar management, and proactive problem solving to improve efficiency across teams.

The position offers hybrid work with onsite attendance three days per week and opportunities for long‑term growth within the organization.

Qualifications

• Minimum of 3 years of administrative assistant experience.
• Experience supporting executives or senior leadership.
• Strong organizational and written/verbal communication skills.
• Ability to work independently in a hybrid environment with onsite presence 3 days per week.

Responsibilities

• Manage complex calendars for executive leaders and prioritize meetings.
• Coordinate meetings, events, and department initiatives.
• Prepare agendas, materials, and pre-work for leaders.
• Draft, edit, and format correspondence and reports.
• Take meeting notes and distribute actions.
• Support draft and production of presentations and documents.
• Conduct research and gather information to support decision-making.
• Serve as a point of contact for stakeholders.
• Identify efficiency improvements and support special projects.

Skills

Calendar management

Communication skills

Independent work

Organizational skills

Tools

Microsoft Office Suite

Collaboration tools

Job description

Administrative Assistant (Contract-to-Hire) Location: Hybrid, Minneapolis/St. Paul Metro Area (Onsite 3 days per week) Schedule: Full-Time, Monday-Friday Pay: Competitive hourly rate during contract period | Conversion salary range: $29-$33/hour

Beacon Hill is partnering with a growing organization to identify an Administrative Assistant who will serve as a key partner to executive leadership within a technology‑focused environment. This individual will provide high‑level administrative support to a senior executive and additional department leaders, helping drive organization, communication, and operational efficiency across the team. This is an excellent opportunity for an experienced administrative professional who thrives in a fast‑paced setting, takes initiative, anticipates needs, and enjoys being a trusted right‑hand resource for leadership.

Key Responsibilities

• Manage complex calendars for executive leaders, including scheduling meetings, resolving conflicts, and prioritizing business‑critical activities.
• Coordinate meetings, events, offsites, team activities, and department initiatives.
• Monitor and help manage executive communications, flagging urgent items and tracking follow‑up actions.
• Prepare leaders for upcoming meetings by organizing agendas, materials, and pre‑work.
• Take meeting notes and distribute action items as needed.
• Draft, edit, and format correspondence, presentations, reports, and other business documents.
• Conduct research, gather information, and compile materials to support decision‑making and planning.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate administrative needs and proactively identify solutions to improve efficiency and organization.
• Support special projects and employee engagement initiatives, including department events and recognition programs.

Qualifications

• Minimum of 3 years of administrative assistant experience, preferably supporting executives or senior leadership.
• Demonstrated ability to work independently and proactively with minimal supervision.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Experience handling sensitive and confidential information with professionalism and discretion.
• Proven ability to anticipate needs, take ownership of tasks, and follow through to completion.
• Strong attention to detail and problem‑solving abilities.
• Proficiency with Microsoft Office Suite and common collaboration tools.
• Comfortable working in a hybrid environment with onsite attendance required at least three days per week.

Preferred Qualifications

• Experience supporting multiple leaders in a corporate or technology‑focused environment.
• Experience coordinating department events, employee engagement activities, or large team meetings.

Why Consider This Opportunity?

• Contract‑to‑hire position with long‑term potential.
• High visibility role supporting executive leadership.
• Opportunity to make a significant impact on team effectiveness and operations.
• Collaborative and professional work environment.
• Exposure to strategic initiatives and senior‑level decision‑making.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)