Administrative Coordinator (Sauk Centre, Full time onsite)

Beacon Hill Staffing Group, LLC; Sauk Centre (MN); On-site; USD 34,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Coordinator in Sauk Centre, MN to support a growing organization during an expansion period. The role focuses on onboarding activities, employee recognition, events, and maintaining records while delivering strong administrative support.

The position is full-time and onsite, with responsibilities spanning benefits paperwork, candidate scheduling, and confidential file management, all within a collaborative HR environment.

Qualifications

• Prior administrative support or HR coordination experience.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Comfortable handling confidential information.
• Proficiency with Microsoft Office applications.
• Ability to work independently while supporting a collaborative team.
• Positive attitude and willingness to help where needed.

Responsibilities

• Assist with revitalizing and coordinating the company mentor program.
• Coordinate employee recognition programs, birthday celebrations, and special events.
• Track and manage employee gift cards and employee appreciation initiatives.
• Help organize monthly employee breakfasts, including shopping, setup, serving, and cleanup.
• Maintain employee records and documentation in both electronic and paper formats.
• Update employee communication boards and digital displays.
• Coordinate candidate interviews and scheduling activities.
• Prepare onboarding materials and new hire packets.
• Assist with benefits and insurance enrollment paperwork.
• Organize first‑day employee activities, including ordering lunches for new hires.
• Maintain confidential employee and company files.
• Schedule hearing tests with mobile testing providers.
• Process expense reports and administrative documentation.
• Support special projects and company‑wide initiatives.
• Coordinate meetings, events, and employee communications.
• Provide exceptional customer service to employees across all levels of the organization.
• Assist with a variety of operational and administrative tasks as needed.

Skills

Administrative support

Organizational skills

Communication skills

Confidential handling

Microsoft Office

Independent work

Team collaboration

Job description

Administrative Coordinator

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Location: Sauk Centre, MN Schedule: Full-Time, Onsite Pay: $25-$30 per hour, depending on previous experience Contract Length: 3-Month Contract with potential to extend based on work volume.

Beacon Hill client is seeking a highly organized and people-focused Administrative Coordinator to support a growing organization during an exciting period of expansion. This role is ideal for someone who enjoys creating a positive employee experience, coordinating events and recognition programs, and providing administrative support within a fast-paced environment.

As part of the HR team, you'll play a key role in supporting employee engagement initiatives, onboarding activities, employee communications, and day-to-day administrative operations that help keep the organization running smoothly.

Responsibilities

• Assist with revitalizing and coordinating the company mentor program
• Coordinate employee recognition programs, birthday celebrations, and special events
• Track and manage employee gift cards and employee appreciation initiatives
• Help organize monthly employee breakfasts, including shopping, setup, serving, and cleanup
• Maintain employee records and documentation in both electronic and paper formats
• Update employee communication boards and digital displays
• Coordinate candidate interviews and scheduling activities
• Prepare onboarding materials and new hire packets
• Assist with benefits and insurance enrollment paperwork
• Organize first‑day employee activities, including ordering lunches for new hires
• Maintain confidential employee and company files
• Schedule hearing tests with mobile testing providers
• Process expense reports and administrative documentation
• Support special projects and company‑wide initiatives
• Coordinate meetings, events, and employee communications
• Provide exceptional customer service to employees across all levels of the organization
• Assist with a variety of operational and administrative tasks as needed

Qualifications

• Previous administrative support, HR coordination, office support, or customer service experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Comfortable working with confidential information
• Proficiency with Microsoft Office applications
• Ability to work independently while supporting a collaborative team environment
• Positive attitude with a willingness to jump in and help wherever needed

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you. Beacon Hill. Employing the Future (TM)