Administrative Assistant

QPS Employment Group; Rothschild (WI); In loco; USD 38.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Retirement savings plan

Professional development opportunities

Collaborative work environment

Descrizione del lavoro

QPS Employment Group is seeking an Administrative Assistant to provide comprehensive office support in a professional environment. The role requires proactive organization, confidentiality, and the ability to manage multiple priorities with accuracy.

Responsibilities include answering calls and emails, calendar management, document preparation, filing, and cross-department collaboration. Strong MS Office skills and a collaborative demeanor are essential.

Competenze

• High school diploma or equivalent.
• Prior administrative or office support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with business software, databases, or CRM is a plus.
• Strong organization, time management, and multitasking.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a professional office environment.
• High level of professionalism, discretion, and attention to detail.

Mansioni

• Answer, screen, and direct incoming phone calls and emails.
• Manage calendars, schedule appointments, meetings, and conference rooms.
• Coordinate and communicate office schedules, updates, and important information.
• Process incoming and outgoing mail, packages, and correspondence.
• Maintain office supplies and coordinate equipment and vendor needs.
• Build and maintain positive relationships with clients, visitors, and team members.
• Accurately enter, update, and maintain records within company databases and software systems.
• Prepare reports, correspondence, and other business documents as needed.
• Organize and maintain physical and electronic filing systems.
• Assist with event planning, meeting coordination, and special projects.
• Support various departments with administrative and operational needs.
• Maintain confidentiality of sensitive information and records.
• Perform other administrative duties as assigned.

Conoscenze

Organization

Time management

Multitasking

Communication

Attention to detail

Independence

Formazione

High school diploma or equivalent

Strumenti

Microsoft Word

Excel

Outlook

PowerPoint

CRM systems

Descrizione del lavoro

Administrative Assistant

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide exceptional administrative support. The ideal candidate is proactive, professional, and capable of managing multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Answer, screen, and direct incoming phone calls and emails.
• Manage calendars, schedule appointments, meetings, and conference rooms.
• Coordinate and communicate office schedules, updates, and important information.
• Process incoming and outgoing mail, packages, and correspondence.
• Maintain office supplies and coordinate equipment and vendor needs.
• Build and maintain positive relationships with clients, visitors, and team members.
• Accurately enter, update, and maintain records within company databases and software systems.
• Prepare reports, correspondence, and other business documents as needed.
• Organize and maintain physical and electronic filing systems.
• Assist with event planning, meeting coordination, and special projects.
• Support various departments with administrative and operational needs.
• Maintain confidentiality of sensitive information and records.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Prior administrative or office support experience preferred.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience working with business software, databases, or CRM systems is a plus.
• Excellent organization, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a professional office environment.
• High level of professionalism, discretion, and attention to detail.

Knowledge, Skills & Abilities

• Strong customer service and interpersonal skills.
• Excellent problem-solving and critical-thinking abilities.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective listening, communication, and follow-through skills.
• Strong data entry and recordkeeping capabilities.
• Ability to adapt to new technology, systems, and processes.

Physical Requirements

• Prolonged periods of sitting, typing, and working at a computer.
• Frequent use of office equipment such as computers, phones, printers, and copiers.
• Occasional lifting, carrying, or moving materials up to 50 pounds.
• Ability to move throughout the office and attend meetings or events as needed.

Benefits

• Competitive compensation package
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Professional development opportunities
• Collaborative and supportive work environment

Job Title: Administrative Assistant

Status: Full-Time

Schedule: Monday-Friday, Day Shift (schedule may vary based on business needs)