Administrative Assistant

Quartz Valley Corp.; Philadelphia (Philadelphia County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Quartz Valley Corp. in Philadelphia, PA seeks an Administrative Assistant for a full-time role to support office operations and drive efficiency.

You will manage schedules, coordinate meetings, handle documents, assist with projects, and collaborate with finance, HR, and operations to ensure smooth communication. The position offers a collaborative, modern office environment with opportunities for growth and a comprehensive benefits package including health insurance, retirement plans, and paid

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage scheduling, meetings, and office records.
• Provide admin support to executive team, reports, travel arrangements.
• Assist with data entry and document organization.
• Oversee office supplies, equipment maintenance, and facilities.
• Support HR with recruitment, resumes, interviews, and onboarding materials.

Skills

Strong organizational skills

Time management

Communication skills

Interpersonal skills

Team player

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Quartz Valley Corp. seeks an Administrative Assistant in Philadelphia, PA, for a full-time position. This role involves supporting office operations and maintaining efficiency.

Daily tasks include managing schedules, coordinating meetings, processing documents, and assisting with administrative projects. You will also handle communication and maintain office supplies.

In this role, you will have the opportunity to work closely with the administrative team in a contemporary office setting located in Philadelphia, PA. This environment is designed to foster productivity and collaboration, featuring modern amenities and a welcoming atmosphere. Your primary responsibility will be to collaborate with various departments, including finance, human resources, and operations, to ensure seamless communication and support. By working together, you will contribute to the overall functionality and efficiency of the office, helping to streamline processes and improve workflow. This role offers a dynamic and engaging work environment where your contributions will be valued and appreciated.

The annual salary for this position typically ranges from $42,000 to $52,173, depending on factors such as experience, location, and the specific requirements of the role. Employees can expect a comprehensive benefits package, which includes health insurance to cover medical expenses, retirement plans to help save for the future, and paid time off to allow for personal and professional rest. These benefits are designed to support the overall well-being and job satisfaction of the employees.

Requirements for this position include a high school diploma, which serves as the minimum educational qualification. Applicants should also possess 1-2 years of administrative experience, demonstrating their ability to handle various administrative tasks efficiently. Proficiency in Microsoft Office, particularly in applications like Word, Excel, and Outlook, is essential for managing documents, spreadsheets, and emails. Strong organizational skills are crucial for maintaining order and efficiency in a busy administrative environment. These requirements collectively ensure that the candidate is well-equipped to handle the responsibilities of the role effectively.

• Manage office administrative tasks including scheduling, coordinating meetings, and maintaining office records.
• Provide administrative support to the executive team, including preparing reports, managing correspondence, and handling travel arrangements.
• Assist with data entry and organization, ensuring accuracy and efficiency in all administrative processes.
• Handle office supplies, equipment maintenance, and facility upkeep to ensure a well-maintained workspace.
• Support the HR department with recruitment activities, including screening resumes, scheduling interviews, and preparing onboarding materials.
• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work well in a team and independently.