Executive Assistant

Quartz Elite Solutions; Pittsburgh (Allegheny County); On-site; USD 40,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development opportunities

Job summary

Quartz Elite Solutions in Pittsburgh, PA seeks an Executive Assistant to provide high-level administrative support to the executive team. The role supports smooth operations in a fast‑paced, innovative software environment and offers full-time employment with a salary range of $40,000 to $50,807.

You will manage calendars, coordinate meetings, handle correspondence, and assist in preparing materials for executive meetings.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role in a corporate environment.
• Excellent organizational and time-management skills.

Responsibilities

• Manage executive calendars, including scheduling appointments and coordinating travel arrangements.
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Assist executives with preparing for meetings, including research and note-taking.
• Coordinate with various departments to ensure timely and accurate information is provided to executives.
• Maintain executive files and ensure all documents are properly organized and accessible.
• Assist with the preparation of executive reports and presentations.
• Provide administrative support for special projects and events as needed.

Skills

Organizational skills

Time management

Microsoft Office Suite

Outlook

Excel

Communication

Education

Bachelor's degree in Business Administration, Office Management, or related

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Quartz Elite Solutions, a software development firm in Pittsburgh, PA, seeks an Executive Assistant to provide high-level administrative support to the executive team. This role is essential for maintaining smooth operations and effective communication within the company. The position offers a competitive salary and the opportunity to work in a fast-paced, innovative environment. Full-time employment is available with a salary range of $40,000 to $50,807.

In this role, you will support executives by managing schedules, coordinating meetings, and handling various administrative tasks. You will ensure that all communications are accurate and timely, and you will assist in preparing materials for executive meetings. Your duties will also include maintaining the executive calendar, tracking travel arrangements, and managing office supplies.

You will work closely with the executive team and collaborate with other departments to ensure seamless operations. The workplace is located in Pittsburgh, PA, and offers a dynamic and innovative environment. The team is dedicated to supporting the company's mission and goals, and you will be an integral part of this effort.

The salary for this position ranges from $40,000 to $50,807. In addition to the competitive salary, the role offers benefits such as health insurance, retirement plans, and professional development opportunities. These benefits are designed to support your overall well‑well-being and career growth.

To excel in this role, you should have strong organizational and communication skills. You should be proficient in Microsoft Office Suite and have experience with project management tools. A degree in business administration or a related field is preferred, but not required. Prior experience in an administrative or executive assistant role is also beneficial.

The application deadline is set for November 23, 2026.

Responsibilities:

• Manage executive calendars, including scheduling appointments and coordinating travel arrangements.
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Assist executives with preparing for meetings, including research and note-taking.
• Coordinate with various departments to ensure timely and accurate information is provided to executives.
• Maintain executive files and ensure all documents are properly organized and accessible.
• Assist with the preparation of executive reports and presentations.
• Provide administrative support for special projects and events as needed.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role in a corporate environment.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy and confidentiality.
• Understanding of the software development industry is a plus.