Administrative Assistant

Quartz Grove Partners; Saint Paul (MN); On-site; USD 40,000 - 51,000; Full time

Job summary

Quartz Grove Partners in Saint Paul, MN seeks a FULL_TIME Administrative Assistant to support operations and maintain smooth business processes. The role involves handling schedules, coordinating meetings, and maintaining office records.

You'll also assist with administrative projects and provide support to the team. You’ll work in a dynamic environment with a team of professionals in Saint Paul, MN, where the modern workspace is designed to foster collaboration and productivity.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative or clerical experience.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with accounting software is a plus.

Responsibilities

• Manage and maintain office records, including filing, organizing, and retrieving documents.
• Assist with the preparation and distribution of meeting materials and agendas.
• Coordinate and schedule appointments, meetings, and travel arrangements.
• Provide administrative support to the executive team, including preparing reports, correspondence, and presentations.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain and update the company's database and other administrative software.
• Assist with office supplies and equipment maintenance and ordering.

Skills

Excellent organizational skills

Time-management

Strong communication

Interpersonal skills

Teamwork

Independent work

Education

High school diploma

Tools

Microsoft Office

Job description

Quartz Grove Partners, a prominent investment firm in Saint Paul, MN, seeks a FULL_TIME Administrative Assistant. The role involves supporting operations and maintaining smooth business processes. The salary range is $40,000 - $51,158.

As an Administrative Assistant, you'll handle daily tasks such as managing schedules, coordinating meetings, and maintaining office records. You'll also assist with administrative projects and provide support to the team.

You’ll work in a dynamic environment with a team of professionals in Saint Paul, MN, where the modern workspace is designed to foster collaboration and productivity. The workplace is equipped with state-of-the-art technology and ergonomic furniture to support efficient operations and a comfortable work environment. The open-concept layout encourages teamwork and communication, while private offices provide a quiet space for focused work. The workplace also features a well-stocked break room with a variety of beverages and snacks, as well as a fitness area for employees to maintain a healthy lifestyle. The modern and inviting atmosphere makes it a great place to work and grow professionally.

The compensation package for this position is designed to be competitive and comprehensive, offering a salary range that starts at $40,000 and goes up to $51,158. This range is determined by factors such as the candidate's experience, qualifications, and the specific responsibilities of the role. In addition to the salary, employees are entitled to a variety of benefits, including comprehensive health insurance coverage that helps manage healthcare costs, a retirement plan that allows for long-term financial security, and paid time off to ensure a healthy work-life balance. These benefits are structured to support the overall well-being and satisfaction of the employees.

To excel in this role, you should have excellent organizational skills and proficiency in office software. Experience in administrative roles is preferred, along with strong communication skills.

• Manage and maintain office records, including filing, organizing, and retrieving documents.
• Assist with the preparation and distribution of meeting materials and agendas.
• Coordinate and schedule appointments, meetings, and travel arrangements.
• Provide administrative support to the executive team, including preparing reports, correspondence, and presentations.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain and update the company's database and other administrative software.
• Assist with office supplies and equipment maintenance and ordering.

• High school diploma or equivalent.
• Minimum of 2 years of administrative or clerical experience.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with accounting software is a plus.