Executive Assistant

Quartz Meadows Inc.; New York (NY); On-site; USD 35,000 - 48,000; Full time

Job summary

Quartz Meadows Inc. seeks an Executive Assistant to support its executive team in New York City. This full-time role offers a salary range of $35,000 to $48,076 and is open until November 22, 2026.

You will manage executive calendars, prepare meeting materials, coordinate travel arrangements, and handle correspondence. The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. You will work closely with a dynamic team in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Executive Assistant, or a related field.
• Minimum of 3 years of experience in an executive assistant role, preferably in a corporate or technical environment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and the ability to handle confidential information with discretion.
• Familiarity with project management tools and techniques.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the executive leadership team, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
• Assist with the preparation and distribution of executive correspondence, including emails, reports, and presentations.
• Coordinate and manage the executive calendar, including scheduling meetings, appointments, and events.
• Maintain and update the executive's contact database, ensuring accurate and up-to-date information.
• Handle confidential and sensitive information with discretion and professionalism.
• Support the executive in the preparation of speeches, presentations, and other public-facing materials.
• Assist with the organization and execution of executive events, such as conferences, seminars, and networking events.
• Monitor and manage the executive's expenses, ensuring compliance with company policies and procedures.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Independent work

Education

Bachelor's degree in Business Administration/related field

3+ years executive assistant experience

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Quartz Meadows Inc. seeks an Executive Assistant to support its executive team in New York City. This full-time role offers a salary range of $35,000 to $48,076. The position is open until November 22, 2026.

As an Executive Assistant, you will manage executive calendars, prepare meeting materials, and coordinate travel arrangements. You will also handle correspondence, organize documents, and provide administrative support to executives.

You will collaborate closely with the executive team in a fast-paced and dynamic environment at Quartz Meadows Inc., which is headquartered in the bustling city of New York City, NY. This vibrant urban setting offers a unique blend of cultural diversity, economic opportunities, and a thriving business community. The office is situated in the heart of Manhattan, providing easy access to major transportation hubs, including the Port Authority Bus Terminal, Penn Station, and Grand Central Madison. This central location allows for seamless connectivity to other parts of the city and the broader region, facilitating both business and personal travel. The office environment is designed to foster innovation and creativity, with open workspaces and collaborative areas that encourage teamwork and idea-sharing. The team is composed of highly skilled professionals from diverse backgrounds, contributing to a rich and dynamic work culture.

The salary range for this position is $35,000 to $48,076, offering a competitive starting point and potential for growth within the role. Benefits may include comprehensive health insurance, which covers medical, dental, and vision care, ensuring the well-being of the employee and their family. Retirement plans, such as a 401(k) or pension scheme, provide opportunities for long-term financial security and savings. Additionally, professional development opportunities may be available, allowing employees to enhance their skills and advance their careers within the organization.

You should have excellent organizational skills and the ability to multitask. Experience in administrative support or a related field is required. Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Provide high-level administrative support to the executive leadership team, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
• Assist with the preparation and distribution of executive correspondence, including emails, reports, and presentations.
• Coordinate and manage the executive calendar, including scheduling meetings, appointments, and events.
• Maintain and update the executive's contact database, ensuring accurate and up-to-date information.
• Handle confidential and sensitive information with discretion and professionalism.
• Support the executive in the preparation of speeches, presentations, and other public-facing materials.
• Assist with the organization and execution of executive events, such as conferences, seminars, and networking events.
• Monitor and manage the executive's expenses, ensuring compliance with company policies and procedures.

Qualifications

• Bachelor's degree in Business Administration, Executive Assistant, or a related field.
• Minimum of 3 years of experience in an executive assistant role, preferably in a corporate or technical environment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and the ability to handle confidential information with discretion.
• Familiarity with project management tools and techniques.
• Ability to work independently and as part of a team in a fast-paced environment.