Secretary

Pinnacle Pacific LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Pinnacle Pacific LLC is seeking a full-time Secretary in Philadelphia, PA to support daily operations and administrative tasks. The role emphasizes organization, correspondence management, scheduling, and cross-functional coordination to keep projects on track.

Ideal candidates hold a bachelor’s degree, 3–5 years of related experience, strong MS Office skills, and excellent communication. This position offers a collaborative, modern office environment with growth opportunities.

Qualifications

• Bachelor's degree in a relevant field required.
• 3–5 years of experience in project management or a similar role.
• Proficiency in MS Office and strong communication skills.

Responsibilities

• Manage all incoming and outgoing correspondence, scheduling appointments and meetings.
• Provide administrative support to the team and coordinate with cross-functional groups.
• Prepare and distribute meeting agendas; maintain filing systems and office supplies.
• Ensure deadlines are met and support project coordination in a fast-paced environment.
• Maintain strong organizational skills and effective communication with clients.

Skills

Organizational skills

Communication skills

English proficiency

Multitasking

Team collaboration

Education

Bachelor's degree in a relevant field

High school diploma or equivalent

Tools

Microsoft Office Suite

Asana

Trello

Job description

Pinnacle Pacific LLC is seeking a full-time Secretary in Philadelphia, PA. This role involves managing office operations and providing administrative support.

As Secretary, you will be responsible for managing all incoming and outgoing correspondence, which may include emails, letters, and phone calls, ensuring they are accurately recorded and promptly addressed. You will also schedule appointments and meetings, coordinating with team members to find suitable times that accommodate everyone's availability. Additionally, you will assist the team with various administrative tasks, such as preparing and distributing meeting agendas, maintaining office supplies, and organizing filing systems. The role requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced office environment. You will work closely with the team to ensure smooth operations and support the overall goals of the organization.

You will collaborate with a dedicated team in a professional workplace located in Philadelphia, PA. The office environment fosters productivity and growth.

The position offers a attractive compensation and comprehensive benefits package, including health insurance, retirement plans, and paid time off. Employees can expect to work in a collaborative office environment, utilizing various software tools such as Microsoft Office Suite and project management platforms like Asana or Trello. The role involves managing multiple projects simultaneously, coordinating with cross-functional teams, and ensuring deadlines are met. Applicants should have a bachelor's degree in a relevant field, along with 3-5 years of experience in project management or a similar role. Strong communication skills and proficiency in English are essential, as the position requires frequent interaction with clients and stakeholders.

To excel in this role, you should have strong organizational skills, proficiency in Microsoft Office Suite, and excellent communication abilities.

The interview will be conducted via video call and may include a technical assessment using the company's standard tools. Successful candidates will be required to undergo a background check and complete a pre-employment skills test. The workplace is a modern office with open-concept design, equipped with the latest technology and ergonomic furniture. Candidates should be prepared for a dynamic and collaborative work environment, with opportunities for professional development and growth.

• Managing incoming and outgoing correspondence, scheduling appointments, and providing administrative support to the team.
• High school diploma or equivalent, at least one year of experience in a secretarial or administrative role, strong organizational skills, proficiency in Microsoft Office Suite, and excellent communication skills.