Administrative Assistant

Atlantic Group; Pennsylvania; On-site; USD 55,000 - 65,000; Full time

Job summary

Atlantic Group is seeking an Administrative Assistant in Montgomery County, PA to support senior leadership, manage calendars, prepare documents, and maintain databases in a fast-paced office environment.

The role requires 2+ years of relevant experience, proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and CRM tools, and a commitment to professional communication and organizational excellence.

Qualifications

• Associate's or bachelor's degree in Business Administration, Communications, or related field preferred.
• 2+ years of administrative support experience required.
• Experience managing calendars and coordinating meetings.
• CRM or database management experience preferred.

Responsibilities

• Provide daily administrative support to senior leadership and general office coordination.
• Coordinate meetings, appointments, conference calls, and virtual meetings.
• Prepare, format, and proofread business documents and reports; maintain organized electronic records.
• Enter, update, and maintain information in internal databases and CRM systems.
• Serve as a point of contact for internal teams and external stakeholders via phone and email.
• Assist with travel arrangements, meeting preparation, and filing as needed.

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Education

Associate's or Bachelor's degree in Business Administration/Communications

Tools

Microsoft Word

Excel

PowerPoint

Outlook

CRM / database management

Job description

Job Overview – Administrative Assistant

Compensation: $55,000–$65,000/year

Location: Montgomery County, PA

Schedule: Monday to Friday (In-Office)

Atlantic Group is hiring an Administrative Assistant in Montgomery County, PA for our client. This role will provide administrative support to senior leadership, coordinate daily office operations, manage calendars and communications, and maintain accurate business records. The Administrative Assistant will support scheduling, document preparation, database management, and general office coordination while ensuring efficient day-to-day operations in a professional environment.

Responsibilities as the Administrative Assistant:

• Administrative Support: Provide daily administrative assistance to senior leadership, including correspondence, document preparation, and general office coordination.
• Scheduling & Calendar Management: Coordinate meetings, appointments, conference calls, and virtual meetings while maintaining accurate calendars.
• Document Management: Prepare, format, and proofread business documents, reports, and correspondence while maintaining organized electronic records.
• Database Management: Enter, update, and maintain information in internal databases and CRM systems while ensuring accuracy and organization.
• Professional Communication: Serve as a point of contact for internal teams and external stakeholders through phone and email correspondence.
• Office Coordination: Assist with travel arrangements, meeting preparation, filing, and other administrative tasks as needed.

Qualifications for the Administrative Assistant:

• Education: Associate's or bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Experience: 2+ years of administrative support, executive assistance, or office coordination experience in a professional office environment is required.
• Industry Knowledge: Experience managing calendars, coordinating meetings, handling correspondence, and preparing professional business documents is required.
• Technical Skills: Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and virtual meeting platforms is required, with CRM or database management experience preferred.
• Skills & Attributes: Excellent organizational, communication, interpersonal, and time management skills with strong attention to detail, professionalism, and the ability to manage competing priorities in a fast-paced environment are required.

Application Notice:

Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.