Administrative Assistant

Seneca Resources; Birmingham (AL); On-site; USD 40,000 - 50,000; Part time

Job summary

A leading IT services provider is seeking a detail-oriented Administrative Assistant in Birmingham, Alabama. This contract role involves managing calendars, answering calls, and preparing documents to ensure smooth operations. Ideal candidates should possess strong organizational skills and proficiency in Microsoft Office, and can prioritize tasks independently. The candidate will also support onboarding and handle confidential information. A commitment to professionalism and interpersonal skills is essential for the success in this position.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.

Responsibilities

• Manage calendars and schedule meetings.
• Answer and direct phone calls; respond to emails.
• Organize and maintain filing systems.
• Assist with travel arrangements and expense reports.
• Provide general support to leadership and team members.

Skills

Organizational skills

Multitasking abilities

Written and verbal communication

Proficiency with Microsoft Office

Attention to detail

Interpersonal skills

Education

Associate degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Answer and direct phone calls; respond to emails and inquiries
• Prepare, format, and edit documents, reports, and presentations
• Organize and maintain electronic and physical filing systems
• Assist with travel arrangements, expense reports, and itineraries
• Support onboarding processes for new employees
• Order office supplies and maintain inventory
• Handle confidential information with professionalism and discretion
• Assist with basic bookkeeping tasks such as invoice tracking or data entry
• Provide general support to leadership and team members as needed

Required Skills & Qualifications

• Proven experience as an administrative assistant or similar role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace
• Ability to prioritize tasks and work independently
• High attention to detail and accuracy
• Professional demeanor and strong interpersonal skills

Preferred Qualifications

• Associate degree in Business Administration or related field (optional)
• Experience with scheduling tools or project management software
• Familiarity with basic bookkeeping or CRM systems

About Seneca Resources

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States.

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Building Construction, Construction, and Agriculture, Construction, Mining Machinery Manufacturing