Administrative Assistant

The Addison Group; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Administrative Assistant for a contract-to-hire position in Philadelphia, PA. The role requires 2+ years of office administration and proficiency with MS Office, especially Excel and PowerPoint.

On-site work schedule is Monday–Friday, 8:00 AM–5:00 PM, with benefits including medical, dental, vision, and 401(k). The successful candidate will handle phones, scheduling, minutes, reports, filing, vendor research, and general administrative support, working closely with

Qualifications

• Minimum 2 years in office administration.
• Experience as Administrative Assistant or Office Administrator.
• Proficiency with MS Office (Excel & PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Prepare and distribute emails, correspondence, memos, letters, and forms
• Assist with regularly scheduled reports
• Develop and maintain filing systems (physical and electronic)
• Update and maintain office policies and procedures
• Order office supplies and research vendors
• Maintain contact lists and office documentation
• Submit and reconcile expense reports
• Provide general support to visitors
• Serve as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to support leadership needs

Skills

MS Office

Excel

PowerPoint

Time management

Communication

Education

High school diploma

Associate degree preferred

Tools

Office equipment

Job description

Position Title: Administrative Assistant

Location: Philadelphia, PA

Assignment Type: Contract-to-Hire

Compensation: $18-22/hr

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM

On-Site or Hybrid: Fully On-Site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking for an Administrative Assistant!

Job Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Prepare and distribute emails, correspondence, memos, letters, and forms
• Assist with regularly scheduled reports
• Develop and maintain filing systems (physical and electronic)
• Update and maintain office policies and procedures
• Order office supplies and research vendors
• Maintain contact lists and office documentation
• Submit and reconcile expense reports
• Provide general support to visitors
• Serve as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to support leadership needs

Requirements

• 2+ years of experience in office administration (required)
• Proven experience as an Administrative Assistant or Office Administrator
• Proficiency in MS Office, especially Excel and PowerPoint
• Working knowledge of office equipment (printers, fax machines, etc.)
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• High school diploma required; Associate degree preferred

Why choose Addison Group?

• Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k)
• Permanent Employment: Many of Addison’s job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.