Executive Assistant

Atlantic Group; Florida; Hybrid; USD 75,000 - 85,000; Full time

Job summary

Atlantic Group is hiring an Executive Assistant in Palm Beach County, FL to provide high-level administrative support to senior leadership, including complex calendar management, travel coordination, executive communications, and daily administrative operations.

The role requires 4+ years of executive administrative experience in a corporate environment, strong organization, discretion, and proficiency with Microsoft Office and calendar tools. Hybrid schedule with a Monday–Friday workweek.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• 4+ years of executive administrative experience supporting senior leadership in a corporate environment.
• Experience in a corporate, financial services, or professional services environment preferred.
• Advanced proficiency with Microsoft Office applications, calendar management tools, and general business software.

Responsibilities

• Provide administrative support to senior executives, managing schedules, communications, and daily priorities.
• Coordinate executive calendars, meetings, appointments, and scheduling changes across multiple stakeholders.
• Arrange travel, accommodations, itineraries, and related logistics.
• Manage executive correspondence, coordinate communications, and serve as a point of contact for internal and external stakeholders.
• Prepare expense reports, maintain confidential records, and organize executive documents and meeting materials.
• Support meetings, events, special projects, and other administrative activities as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Time management

Organization

Attention to detail

Prioritization

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Calendar management tools

Business software

Job description

Job Overview – Executive Assistant

Compensation: $75,000–$85,000/year + bonus

Location: Palm Beach County, FL

Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring an Executive Assistant in Palm Beach County, FL for our client. This role will provide high-level administrative support to senior leadership, including complex calendar management, travel coordination, executive communications, and daily administrative operations. The Executive Assistant will manage scheduling priorities, coordinate meetings, and maintain confidential information while supporting efficient executive workflows.

Responsibilities as the Executive Assistant:

• Executive Support: Provide administrative support to senior executives, managing schedules, communications, and daily priorities.
• Calendar Management: Coordinate executive calendars, meetings, appointments, and scheduling changes across multiple stakeholders.
• Travel Coordination: Arrange travel, accommodations, itineraries, and related logistics.
• Communication Management: Manage executive correspondence, coordinate communications, and serve as a point of contact for internal and external stakeholders.
• Expense & Document Management: Prepare expense reports, maintain confidential records, and organize executive documents and meeting materials.
• Administrative Coordination: Support meetings, events, special projects, and other administrative activities as needed.

Qualifications for the Executive Assistant:

• Education: High school diploma or GED is required, with a bachelor's degree preferred.
• Experience: 4+ years of executive administrative experience supporting senior leadership in a corporate environment is required.
• Industry Knowledge: Experience in a corporate, financial services, or professional services environment is preferred.
• Technical Skills: Advanced proficiency with Microsoft Office applications, calendar management tools, and general business software is required.
• Skills & Attributes: Strong organization, communication, time management, professionalism, discretion, attention to detail, and ability to manage competing priorities are required.

Application Notice:

Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.