Executive Assistant

Atlantic Group; Massachusetts; Hybrid; USD 100,000 - 125,000; Full time

Job summary

A leading staffing and recruiting firm is seeking an Executive Assistant in Middlesex County, MA. This full-time, hybrid position requires 7+ years of experience supporting C-level executives. Responsibilities include managing calendars, coordinating meetings, arranging travel, and handling confidential information. The ideal candidate will have a Bachelor's degree in a relevant field and advanced proficiency in Microsoft Office Suite. Strong organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• 7+ years of experience supporting C-level executives.
• Strong preference for experience supporting multiple senior leaders.
• Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Act as the primary point of contact for executives, managing communication.
• Coordinate calendars, schedule appointments, and oversee meeting logistics.
• Screen calls, draft emails and presentations, and maintain organized files.
• Arrange domestic and international travel and manage expense reports.
• Assist with projects, maintain vendor relationships, and support office operations.

Skills

Highly organized

Detail-oriented

Strong communication skills

Discretion

Sound judgment

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

WebEx

Zoom

Job description

Job Overview

Compensation: $100,000 – $125,000/year. Location: Middlesex County, MA. Schedule: Monday‑to‑Friday (Hybrid).

Atlantic Group is hiring an Executive Assistant in Middlesex County, MA for our client. This hybrid role provides high‑level administrative support to C‑suite leaders, including calendar management, meeting coordination, travel arrangements, executive communications, and expense reporting. You will support cross‑functional projects and help maintain a professional, well‑organized office environment.

Details

• Location: Middlesex County, MA
• Type: Perm (Contingency)
• Job #47347
• Salary: $100,000

Responsibilities

• Executive Support: Act as the primary point of contact for executives, managing communication, correspondence, and confidential information with discretion.
• Calendar & Meeting Management: Coordinate calendars, schedule appointments, and oversee meeting logistics including agendas, rooms, IT setup, and materials.
• Communication & Documentation: Screen calls, draft emails and presentations, route correspondence, and maintain organized executive files.
• Travel & Expense Management: Arrange domestic and international travel, manage corporate card activity, and prepare accurate expense reports.
• Project & Office Support: Assist with projects and company events, maintain vendor relationships, process purchase orders, and support office branding and operations.

Qualifications

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: 7+ years of experience supporting C‑level executives, with strong preference for experience supporting multiple senior leaders simultaneously.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience managing virtual meeting platforms such as WebEx or Zoom.
• Industry Knowledge: Familiarity with corporate operations, executive communications, travel coordination, and vendor management.
• Skills & Attributes: Highly organized, detail‑oriented professional with strong communication skills, sound judgment, discretion, and the ability to thrive in fast‑paced environments.

Application Notice

Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industry

Staffing and Recruiting