Administrative Assistant

Northeast Illuminators; North Reading (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

Northeast Illuminators is seeking a proactive Administrative Assistant to support daily office operations in North Reading, Massachusetts. The successful candidate will manage various tasks such as greeting visitors, handling calls, scheduling appointments, and maintaining CRM systems.

This full-time position, from Monday to Friday, 8:30 am to 5:00 pm, requires strong organizational skills and the ability to multitask. A positive attitude and willingness to help across departments are essential, along with a reliable driving license and a clean record.

Qualifications

• Valid driving license with a clean driving record is necessary and non-negotiable.
• Available to work extra hours as needed, especially during the Holiday Season.

Responsibilities

• Greet visitors and answer incoming calls.
• Manage general information email accounts and messages.
• Schedule and confirm appointments.
• Organize and update customer and vendor records.
• Update company CRM systems.
• Provide support to the Office Manager and other team members.

Skills

Well organized

Ability to multitask

Attention to detail

Reliable and punctual

Team player with a positive attitude

Computer skills (Google and Microsoft)

Spanish speaking

Job description

We are looking for an initiative-taking individual to join our team as an Administrative Assistant. That person will look forward to each day because of the challenges they face, the progress they see and the energy and excitement that comes with being part of the team. We stand by our culture of integrity and focus on the organization where engaged employees are passionate about their work.

Position Overview

Responsible for supporting daily office operations through various responsibilities, tasks, and requests.

Responsibilities

• Greet visitors, answer, and route incoming calls
• Manage the general information email accounts, manage platform, including both text and phone messages
• Schedule and confirm appointments
• Systematically organize and update customer and vendor records
• Utilize and regularly update company Customer Relationship Management (CRM) systems
• Provide support to the Office Manager and other team members, as necessary.

Required Qualifications and Skills

• Well organized, ability to multitask, attention to detail
• Reliable, punctual, flexible, and able to take directions
• Well‑mannered team player with a positive attitude
• Computer skills (Google and Microsoft)
• Spanish speaking a plus
• Available to work extra hours as needed, especially during the Holiday Season
• Valid driving license with a clean driving record is necessary and non‑negotiable

Expectations & Work Environment

The ideal candidate is highly organized and capable of effectively managing multiple tasks, as responsibilities will vary daily based on company and team needs. Essential to this role is a flexible attitude and a willingness to offer support across various departments. This is a full‑time position, scheduled Monday through Friday from 8:30 am to 5:00 pm.