Executive Assistant

Randstad USA; Daytona Beach (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Randstad seeks a dependable Administrative Assistant to support executive leadership, manage daily office operations, and welcome staff, donors, board members, and community partners in Daytona Beach. The role emphasizes organization, proactive problem-solving, and attention to detail in a dynamic nonprofit setting, with opportunities to contribute to community impact.

Typical hours are 8 AM–5 PM; salary range is $35,000–$45,000 per year; education of Associate-level is expected, with potential

Qualifications

• High school diploma or equivalent required.
• Proven experience in administrative, clerical, office management, or customer service roles.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams) and able to learn custom databases.
• Strong organizational, time-management, and multi-tasking abilities with attention to detail.

Responsibilities

• Executive & Organizational Support: Manage calendars, coordinate meetings, prepare materials, and assist leadership with high-priority projects, reporting, and board communications.
• Front-Office & Stakeholder Relations: Greet visitors, direct calls and inquiries, and communicate professionally with internal teams, donors, vendors, and community partners.
• Operations & Document Control: Oversee filing systems, data entry, track reports, process mail/invoices, and manage inventory for supplies and equipment.
• Event & Compliance Coordination: Organize logistics for events, trainings, and meetings while maintaining confidentiality across records.

Skills

Front Desk

Executive Support

Secretary - Admin Assist

Microsoft Office

Education

High School Diploma

Associate or Bachelor's degree (preferred)

Tools

Custom databases

Job description

We are seeking a dependable, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will provide critical support to executive leadership, manage daily office operations, and serve as a welcoming point of contact for staff, donors, board members, and community partners. If you thrive in a dynamic environment, take pride in exceptional organization, and want your work to make a real community impact, we want to hear from you.

Qualifications

• Required:
  • High school diploma or equivalent.
  • Proven experience in an administrative, clerical, office management, or customer service role.
  • High proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) and aptitude to learn custom databases.
  • Exceptional organizational, time-management, and multi-tasking abilities with sharp attention to detail.
  • Demonstrated ability to handle sensitive and confidential information with discretion.
• Preferred:
  • Associate or bachelor's degree in Business Administration, Nonprofit Management, Communications, or a related field.
  • 2+ years of administrative or executive support experience.
  • Background working in a nonprofit, youth development, or educational environment.
  • Experience with event coordination, board administration, or grant/compliance reporting.

What We Offer

• A collaborative, supportive team environment.
• The opportunity to do meaningful work that directly impacts local youth and families.
• Professional growth within a respected regional organization.

salary: $35,000 - $45,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Associate

Responsibilities

• Executive & Organizational Support: Manage calendars, coordinate meetings, prepare materials, and assist leadership with high-priority projects, reporting, and board communications.
• Front-Office & Stakeholder Relations: Greet visitors, direct incoming calls and inquiries, and deliver professional communication to internal teams, donors, vendors, and community partners.
• Operations & Document Control: Oversee physical and digital filing systems, handle data entry, track reports, process incoming mail/invoices, and maintain inventory for office supplies and equipment.
• Event & Compliance Coordination: Organize logistics for organizational events, trainings, and meetings while maintaining confidentiality across sensitive financial, personnel, and compliance records.

Skills

• Front Desk
• Executive
• Secretary - Admin Assist
• Microsoft Office

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 1 year

Education

• Associates (required)