Construction Site Administrative Assistant

Randstad USA; Nashville (TN); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance offerings

Short-term disability

401K plan

Job summary

Randstad USA is seeking an organized Office Manager in Nashville, TN to support executive leadership and serve as the operational backbone of the local office.

The role handles confidential member records and financial transactions, requiring discretion and minimal supervision. The position involves coordinating logistics for events, managing communications, and ensuring regulatory compliance.

Qualifications

• 2 years of experience in bookkeeping/invoicing and confidential office operations.
• Fluent in English and Spanish for member and stakeholder communication.
• Strong organizational skills and ability to handle sensitive materials with discretion.

Responsibilities

• Manage confidential administrative and hall operations for day-to-day office functions.
• Oversee financial administration including daily cash receipts, dues, checks, and digital payments with QuickBooks Online and PayPal.
• Provide bilingual support to members, contractors, and district leadership in English and Spanish.

Skills

Bookkeeping

Bilingual English/Spanish

Invoicing

Phone answering

Education

High School

Tools

QuickBooks Online

PayPal

Job description

We are seeking a highly organized Office Manager (English/Spanish). Operating in a position of trust, this role supports executive leadership and serves as the operational backbone of the local office. The position involves handling confidential member records, financial transactions, and internal communications with absolute discretion and minimal supervision.

salary: $24 - $26.44 per hour

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

• Manage Confidential Administrative & Hall Operations: Direct day-to-day office functions, execute executive correspondence, schedule appointments, coordinate logistics for member events, and maintain sensitive records with strict confidentiality.
• Oversee Financial Administration & Bookkeeping: Reconcile daily cash receipts, process membership dues, issue checks, and manage digital payment systems utilizing QuickBooks Online and PayPal with complete accuracy.
• Provide bilingual Member & Stakeholder Support: Act as the primary confidential point of contact for members, contractors, and district leadership—delivering professional support in both English and Spanish regarding status, dues, and orientation.
• Execute Targeted Outreach & Digital Communications: Coordinate mass member communications via call, text, and email while maintaining and updating official organizational social media accounts.
• Ensure Regulatory & Audit Compliance: Maintain organized filing systems, track accounts receivable, and prepare accurate records for monthly financial reporting and audit reviews.

Skills

• Bookkeeping (2 years of experience is required)
• Bilingual English/Spanish
• invoicing (2 years of experience is required)
• Phone answering (2 years of experience is required)

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

This posting is open for thirty (30) days.