Administrative Assistant

Randstad USA; Washington (District of Columbia); Hybrid; USD 71,635,000 - 83,097,000; Full time

Job summary

Randstad USA's Administrative Assistant role in Washington, DC supports a premier policy and research organization. You will manage calendars, coordinate travel, prepare documents, and help keep operations running smoothly in a hybrid environment.

The ideal candidate has 3 years' experience, a Bachelor's degree, strong communication, and meticulous attention to detail. This full-time position offers a range of benefits and opportunities to contribute across cross-functional teams.

Qualifications

• Years of experience: 3 years.
• Experience level: Experienced.
• Education: Bachelors.

Responsibilities

• Administrative Support: Manage executive calendars, schedule meetings, coordinate travel and expense reports.
• Document Management: Draft, proofread, and format basic correspondence, memos, reports, and slides; maintain filing systems.
• Meeting & Event Logistics: Coordinate room reservations, AV, catering and agenda for hybrid/virtual/in-person meetings.
• Operational Coordination: Monitor team inboxes, screen inquiries, route correspondence, order office supplies.
• Financial Assistance: Process vendor invoices, submit check requests, track budget items, assist with POs.
• Cross-Functional Collaboration: Serve as primary admin contact between internal staff, partners, and vendors.

Skills

Administrative Duties

Education

Bachelor's

Job description

Are you a proactive, highly organized professional looking to support meaningful, mission-driven work in the nation’s capital? Randstad USA’s Business Administration & Operations team is currently seeking a reliable Administrative Assistant for a premier, nonpartisan policy and research organization based in Washington, D.C.

Operating in a flexible hybrid working model, this role is essential to keeping day-to-day operations running smoothly across dynamic, cross-functional teams. You will handle core administrative tasks, coordinate complex schedules, manage event logistics, and maintain organized record systems. If you bring exceptional attention to detail, great communication skills, and a collaborative mindset, we want to connect with you.

salary: $25 - $29 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• Administrative Support: Manage executive calendars, schedule internal and external meetings, and coordinate travel arrangements and expense reports.
• Document Management: Draft, proofread, and format basic correspondence, memos, reports, and presentation slides while maintaining centralized filing systems.
• Meeting & Event Logistics: Coordinate room reservations, AV setup, catering, and agenda distribution for hybrid, virtual, and in-person team meetings.
• Operational Coordination: Monitor team email inboxes, screen incoming inquiries, route correspondence, and order office supplies as needed.
• Financial Assistance: Process vendor invoices, submit check requests, track basic budget items, and assist with purchase order processing.
• Cross-Functional Collaboration: Serve as a primary administrative point of contact between internal staff, external partners, and vendors to ensure seamless workflow.

Skills

• Administrative Duties

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 3 years

Education

• Bachelors