HR Assistant

Randstad USA; Town of Florida (NY); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Prescription coverage

Dental insurance

Vision insurance

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is seeking a detail-oriented HR Assistant to support onboarding, benefits, records, and daily HR inquiries. The ideal candidate has 1 year of HR admin experience and strong ADP proficiency.

This role emphasizes confidentiality and customer-service skills, with a typical 8 AM–5 PM schedule. Responsibilities include processing payroll data, maintaining HR records in ADP, coordinating onboarding, benefits, and reporting.

Qualifications

• 1 year of HR administrative or support experience.
• Proficiency with HRIS platforms (ADP Workforce Now, RUN, or similar).
• Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication with a customer-service mindset.
• High level of integrity and ability to handle confidential HR information.

Responsibilities

• Payroll Pre-Processing: Review and enter pay adjustments, overtime, bonuses, and commissions into ADP.
• Data Maintenance: Update employee profiles in ADP for status changes and withholdings.
• Time & Attendance Management: Monitor ADP Time & Attendance for PTO, missing clock-ins, FMLA leave, and attendance violations.
• Onboarding & System Setup: Send onboarding packets, review I-9s/W-4s, and assign IDs.
• Benefits Enrollment Support: Assist with annual open enrollment and ensure deductions sync with payroll.
• Custom Reporting: Generate standard and custom HR/payroll reports from ADP for management.

Skills

ADP-HR

Interpersonal Skills

Scheduling

Organizational Skills

Phones

Multi-tasking

Maintaining Calendars

Scheduling Appointments

Written Communication

Data Entry

Education

High School

Tools

ADP Workforce Now

RUN

Job description

We are seeking a detail-oriented and proactive HR Assistant to join our Human Resources team. In this role, you will provide administrative support across key HR functions—including employee onboarding, benefits administration, recordkeeping, and daily staff inquiries. The ideal candidate thrives in a fast-paced environment and brings hands-on experience with HR systems (ADP preferred).

• xperience: 1–3 years of experience in an HR administrative or support role.
• Systems: Proficiency with HRIS platforms (ADP Workforce Now, RUN, or similar software strongly preferred).
• Software:Skills in Microsoft Office Suite (Word, Excel, Outlook).
• Communication: Excellent verbal and written communication skills with a customer-service mindset.
• Discretion: High level of integrity and ability to handle confidential information sensitive to HR.
• Education: Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).

salary: $20 - $22 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Payroll Pre-Processing: Review, collect, and verify weekly/bi-weekly timesheets; input pay adjustments, overtime, bonuses, and commission rates directly into ADP.
• Data Maintenance: Update employee profiles in ADP for status changes, promotions, pay rate updates, tax withholdings (W-4s), direct deposit accounts, and terminations.
• Time & Attendance Management: Monitor ADP Time & Attendance modules to track PTO requests, missing clock-ins, FMLA leave, and attendance violations.
• Onboarding & System Setup: Send digital onboarding packets through ADP Workforce Now, review submitted I-9s/W-4s, and assign employee IDs.
• Benefits Enrollment Support: Assist employees with annual open enrollment via the ADP portal and ensure benefit deductions sync accurately with payroll.
• Custom Reporting: Run standard and customized HR/payroll reports from ADP (e.g., headcounts, turnover rates, PTO accrual balances, audit logs) for HR management.

Core Administrative Duties

• Employee Support: Act as the first point of contact for staff regarding ADP self-service login issues, password resets, direct deposit setups, and paycheck queries.
• Compliance & Recordkeeping: Maintain digital employee files in compliance with federal/state laws and ensure I-9 verification forms are audited.
• Recruiting Coordination: Post open positions, schedule interviews, and manage candidate pipelines within ADP Recruiting/Applicant Tracking System (ATS).

Skills

• ADP-HR
• Interpersonal Skills
• Scheduling
• Organizational Skills
• Phones
• Multi-tasking
• Maintaining Calendars
• Scheduling Appointments
• Written Communication
• Data Entry

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 1 year

Education

• High School (required)