Administrative Assistant (Level III)

Randstad USA; Virginia (MN); On-site; USD 54,000 - 55,000; Full time

Job summary

Randstad USA is seeking an Executive Administrative Assistant to provide high-level support to the leadership team. You will manage complex executive calendars, coordinate travel, and schedule key meetings and staff events while liaising with executives, management, and external stakeholders with discretion.

This role requires strong organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information.

Qualifications

• 3 years of experience in an administrative role.
• Experience supporting executives and handling confidential information.

Responsibilities

• Manage executive calendars and travel arrangements.
• Coordinate staff events and meetings for leadership.
• Draft memos and official correspondence for senior leadership.
• Prepare accurate expense reports and maintain confidential records.

Skills

Problem Solving

administrative support

Creating Presentations

Handling Confidential Information

Preparing Agendas

Web Conferencing

Administrative Duties

Maintaining Calendars

Scheduling

Microsoft Office

Prioritizing

Organization

Scheduling Appointments

Education

High School (required)

Job description

We are seeking an Executive Administrative Assistant to provide comprehensive high-level support to our leadership team.

In this central role, you will manage complex executive calendars, coordinate travel, and schedule key meetings and staff events. Serving as a vital liaison, you will facilitate clear communication between executive leadership, line management, and external stakeholders while handling critical day-to-day administrative operations—from expense reporting and correspondence to record management—with discretion and precision.

salary: $25.92 - $25.93 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

• Executive Calendar & Travel: Manage executive schedules, coordinate tele-presence meetings, and handle domestic/international travel logistics.
• Event & Meeting Coordination: Schedule and organize staff events, internal team meetings, and executive sessions.
• Correspondence & Communication: Draft, type, and manage memos, requests, and formal correspondence involving outside groups and senior leadership.
• Administrative & Financial Operations: Prepare accurate expense reimbursement reports, maintain confidential records, and oversee general office administrative duties.

Skills

• Problem Solving
• administrative support
• Creating Presentations
• Handling Confidential Information
• Preparing Agendas
• Web Conferencing
• Administrative Duties
• Maintaining Calendars Remove duplicate? Actually we keep identical lines.
• Scheduling
• Microsoft Office
• Prioritizing
• Organization
• Scheduling Appointments

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Experience

• Experienced
• 3 years

Education

• High School (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.