Administrative Assistant

Funxion Whie Glove Service llc; Miami (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Bonus based on performance

Company parties

Competitive salary

Free food & snacks

Free uniforms

Opportunity for advancement

Paid time off

Parental leave

Training & development

Opportunities for growth and skill development

Job summary

A service-oriented logistics company in Miami is looking for an Administrative Assistant to provide comprehensive support across various departments including Receiving, Office Management, and Billing. The ideal candidate should be detail-oriented and fluent in English, with at least 2 years of administrative experience and proficiency in Microsoft Office. This role includes responsibilities like documentation management, customer quote preparation, and general office coordination. The company offers a supportive work environment and numerous benefits.

Qualifications

• 2+ years of experience in an administrative or office support role.
• Experience in logistics, warehousing, or service-based environments is a plus.

Responsibilities

• Assist with receiving documentation, data entry, and recordkeeping.
• Coordinate paperwork related to inbound shipments and inventory.
• Support the billing department with invoice preparation and data verification.
• Answer phones and respond to emails professionally.
• Schedule appointments and coordinate internal communications.

Skills

Fluent in English (written and verbal)

Strong organizational skills

Ability to multitask

Proficiency in Microsoft Office

Reliability and work ethic

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Office (Word, Excel, Outlook)

Magaya

Job description

Benefits

• Bonus based on performance
• Company parties
• Competitive salary
• Free food & snacks
• Free uniforms
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development

About Us

Funxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. Our operations rely on accuracy, communication, and teamwork. We are seeking a dependable and highly organized Administrative Assistant to support our receiving department, office manager, and billing team.

Position Overview

The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing. This role is essential to keeping operations running smoothly by assisting with documentation, quotes, communication, and general office coordination. The ideal candidate is proactive, detail-oriented, and communicates clearly and professionally in English.

Key Responsibilities

Receiving Department Support

• Assist with receiving documentation, data entry, and recordkeeping
• Coordinate paperwork related to inbound shipments and inventory
• Communicate with internal teams regarding receiving status and updates

Office & Quoting Support

• Assist the Office Manager with preparing and organizing customer quotes
• Enter pricing, services, and client information accurately
• Maintain organized records of quotes, approvals, and client requests

Billing & Administrative Support

• Support the billing department with invoice preparation, data verification, and filingAssist with payment tracking, documentation, and client correspondence as needed
• Maintain accurate and organized administrative and financial records

General Administrative Duties

• Answer phones and respond to emails professionally
• Schedule appointments and coordinate internal communications
• Assist with special projects and operational tasks as needed
• Ensure confidentiality and accuracy in all documentation

Qualifications

• Fluent in English (written and verbal) – required
• High school diploma or equivalent; Associate’s degree a plus
• 2+ years of experience in an administrative or office support role
• Strong organizational skills and attention to detail
• Ability to multitask and support multiple departments
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Comfortable learning internal systems and processes (Magaya experience a plus)
• Strong professionalism, reliability, and work ethic
• Experience in logistics, warehousing, or service-based environments is a plus

Benefits

• Paid time off and company holidays
• Opportunities for growth and skill development

Supportive, team-oriented work environment