Administrative Assistant

Office Pride of Birmingham - Trussville; Irondale (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Collaborative environment

Cross-department learning

Professional development

Job summary

Office Pride of Birmingham - Trussville is seeking a detail-oriented Administrative Assistant to join our team. This role supports multiple departments, keeps operations organized, and helps ensure efficient day-to-day functioning.

Ideal candidates will be professional, resourceful, and eager to assist across the organization, with strong communication and tech aptitude. On-site position with opportunities for growth and development.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar tools.
• Strong organizational and time management skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to demonstrate professionalism and courtesy on the phone and in person.
• Some technical aptitude—comfortable learning and adapting to new software and systems.
• A proactive attitude with a strong desire to assist and support multiple areas of the organization.
• Previous administrative experience preferred.

Responsibilities

• Organize schedules, files, and office workflows to ensure smooth daily operations.
• Provide administrative support to various departments, adapting to different needs and priorities. Handle phone calls with professionalism, demonstrating strong phone etiquette and customer service skills.
• Prepare, edit, and format documents, reports, and presentations using office suite applications. Assist with data entry, record keeping, and basic reporting.
• Coordinate meetings, appointments, and travel arrangements.
• Support the use of technology and software tools to improve efficiency and productivity.
• Act as a point of contact for both internal staff and external partners, ensuring clear communication.

Skills

Microsoft Office

Organizational skills

Communication skills

Phone etiquette

Technical aptitude

Proactive attitude

Administrative experience

Tools

Google Workspace

Job description

Benefits

• Paid time off
• Training & development
• 401(k)

Position Overview

We are seeking a detail-oriented and motivated Administrative Assistant to join our team. This role is central to keeping our operations organized and efficient, while providing support across multiple areas of the organization. The ideal candidate is professional, resourceful, and eager to assist wherever needed.

Key Responsibilities

• Organize schedules, files, and office workflows to ensure smooth daily operations.
• Provide administrative support to various departments, adapting to different needs and priorities. Handle phone calls with professionalism, demonstrating strong phone etiquette and customer service skills.
• Prepare, edit, and format documents, reports, and presentations using office suite applications. Assist with data entry, record keeping, and basic reporting.
• Coordinate meetings, appointments, and travel arrangements.
• Support the use of technology and software tools to improve efficiency and productivity.
• Act as a point of contact for both internal staff and external partners, ensuring clear communication.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar tools (Google Workspace, etc.).
• Strong organizational and time management skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to demonstrate professionalism and courtesy on the phone and in person.
• Some technical aptitude—comfortable learning and adapting to new software and systems.
• A proactive attitude with a strong desire to assist and support multiple areas of the organization.
• Previous administrative experience preferred.

What We Offer

• A supportive and collaborative work environment.
• Opportunities to learn and contribute across different departments.
• Professional development and growth potential.