Administrative Assistant

Ultimate Staffing; Los Angeles (CA); Sur place; USD 33 000 - 37 000; Plein temps

Résumé du poste

Ultimate Staffing is seeking an Administrative Assistant for a fully onsite role in Mid City LA. The position runs Monday–Friday, 9:00 am – 5:00 pm with a temp-to-hire duration.

The salary ranges from $24 to $27 per hour, reflecting a hands-on front desk and medical office support capacity. The role includes greeting patients, answering calls, inputting data, collecting payments, scheduling visits, obtaining records, and various administrative tasks for the medical office.

Qualifications

• Experience performing administrative tasks in a medical office.
• Proficiency with QuickBooks Online.
• Experience with Air Table preferred.
• Strong data entry and records management.

Responsabilités

• Enter and process purchase orders.
• Perform basic order entry and data management within Air Table.
• Assist with updating and maintaining information following Quality Control inspections.
• Run and distribute weekly receipt reports for the operations department.
• Track and manage operational data using Google Sheets.
• QuickBooks Online experience required.
• Review incoming material packing lists.
• Verify material information against product orders.
• Ensure all details match accurately.
• Correspond with clients and suppliers regarding product-related claims as guided by the team.
• Communicate with clients as required (minimal to no phone duties).
• Complete additional administrative tasks as needed.

Connaissances

Data entry

Administrative support

Customer service

Multitasking

Outils

Air Table

QuickBooks Online

Google Sheets

Description du poste

Salary: USD24 - USD27 per hour

Administrative Assistant

Location: Mid City LA
Schedule: fully onsite | Monday–Friday, 9:00 am – 5:00 pm
Duration: temp-to-hire
Salary: $24/hr - $27/hr

Job Description: The Front Desk Receptionist is responsible for greeting patients, answering telephone calls, gathering, and inputting patient data, collecting payments, scheduling visits, obtaining records, and other various administrative tasks for the medical office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Enter and process purchase orders
• Perform basic order entry and data management within the company's Air Table database (exp with Air Table is preferred but not required as they can train on this)
• Assist with updating and maintaining information following Quality Control inspections
• Run and distribute weekly receipt reports for the operations department
• Track and manage operational data using Google Sheets
• QuickBooks online experience required
• Reviewing incoming material packing lists.
• Verifying material information against product orders.
• Ensuring all details match accurately.
• Correspond with clients and suppliers regarding product-related claims, following guidance from the team
• Communicate with clients as required (this role involves minimal to no phone answering duties)
• Complete additional administrative tasks as needed