Administrative Assistant/Front Desk Associate

Ultimate Staffing; Sacramento (CA); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Competitive hourly pay

Gain valuable connections

Potential for contract extension

Job summary

A top staffing agency is seeking an Administrative Assistant/Front Desk Associate to support front desk operations and assist multiple departments. Responsibilities include greeting visitors, data entry, and maintaining office organization. Ideal candidates should possess strong organizational and communication skills, with proficiency in Microsoft Office. This full-time position offers competitive hourly pay and opportunities to gain valuable experience.

Qualifications

• Must have a friendly and professional personality as the first point of contact.
• Strong organizational skills required to handle multiple tasks efficiently.
• Excellent communication skills are a must, with a focus on customer assistance.

Responsibilities

• Greet visitors and respond to calls and emails.
• Assist with clerical tasks and document preparation.
• Maintain office supplies and organize workspace.
• Manage data entry and reporting in company systems.
• Process invoices and maintain filing systems.
• Coordinate travel and supply orders as necessary.
• Distribute internal communications effectively.
• Solve office-related problems and maintain smooth operations.

Skills

Organizational skills

Communication skills

Customer service

Proficiency in Microsoft Office

Professional demeanor

Job description

Overview

Administrative Assistant/Front Desk Associate — Front Desk Administrative Assistant role. Start Date: ASAP. This role supports multiple departments with front desk operations, office coordination, data entry, and reporting. You’ll be the first point of contact for visitors and employees, helping to keep the office running smoothly. This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$21.00/hr - $23.00/hr

Responsibilities

• Front Desk Superstar - Greet visitors, answer calls, respond to emails, and provide top-notch customer service.
• Administrative Support - Assist various departments with clerical tasks, document preparation, and correspondence.
• Office Coordination - Keep office supplies stocked, process incoming and outgoing mail, and maintain a tidy and organized workspace.
• Data Entry & Reporting - Accurately input, update, and manage data in company systems and spreadsheets.
• Invoice & Expense Processing - Assist with organizing receipts, invoices, and expense reports.
• Record Keeping & Filing - Maintain physical and electronic filing systems for easy retrieval.
• Travel & Supply Orders - Help coordinate office supply orders and travel arrangements as needed.
• Internal Communications - Distribute memos, announcements, and assist with internal newsletters or notices.
• Problem-Solver Extraordinaire - Be the go-to person for office needs, helping things run smoothly behind the scenes!

What We're Looking For (Qualifications)

• A friendly, professional, and outgoing personality—you'll be the first impression of our office!
• Strong organizational and multitasking skills—you love keeping things in order.
• Excellent communication and customer service skills—you enjoy helping people.
• Proficiency in Microsoft Office (Word, Excel, Outlook) & other office tools.
• Ability to work with confidential information and maintain discretion.
• Previous experience in an administrative or front desk role is a plus, but a positive attitude and willingness to learn are even better!

Perks & Benefits

• Competitive hourly pay
• Be at the center of the action—support multiple departments and build great connections!
• Gain valuable office and administrative experience
• Potential for contract extension or future career opportunities

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Administrative and Support Services