Medical Office Administrative Assistant — Onsite, Temp-to-Hire

Ultimate Staffing; Los Angeles (CA); On-site; USD 33,000 - 37,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Assistant for a fully onsite role in Mid City LA. The position runs Monday–Friday, 9:00 am – 5:00 pm with a temp-to-hire duration.

The salary ranges from $24 to $27 per hour, reflecting a hands-on front desk and medical office support capacity. The role includes greeting patients, answering calls, inputting data, collecting payments, scheduling visits, obtaining records, and various administrative tasks for the medical office.

Qualifications

• Experience performing administrative tasks in a medical office.
• Proficiency with QuickBooks Online.
• Experience with Air Table preferred.
• Strong data entry and records management.

Responsibilities

• Enter and process purchase orders.
• Perform basic order entry and data management within Air Table.
• Assist with updating and maintaining information following Quality Control inspections.
• Run and distribute weekly receipt reports for the operations department.
• Track and manage operational data using Google Sheets.
• QuickBooks Online experience required.
• Review incoming material packing lists.
• Verify material information against product orders.
• Ensure all details match accurately.
• Correspond with clients and suppliers regarding product-related claims as guided by the team.
• Communicate with clients as required (minimal to no phone duties).
• Complete additional administrative tasks as needed.

Skills

Data entry

Administrative support

Customer service

Multitasking

Tools

Air Table

QuickBooks Online

Google Sheets

Job description

Ultimate Staffing is seeking an Administrative Assistant for a fully onsite role in Mid City LA. The position runs Monday–Friday, 9:00 am – 5:00 pm with a temp-to-hire duration.

The salary ranges from $24 to $27 per hour, reflecting a hands-on front desk and medical office support capacity. The role includes greeting patients, answering calls, inputting data, collecting payments, scheduling visits, obtaining records, and various administrative tasks for the medical office.