Administrative Assistant

Ultimate Staffing; Carlsbad (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ultimate Staffing in Carlsbad, California is seeking an Administrative Assistant to join a dynamic team. You'll provide essential office support, organize scheduling, and help prepare regular reports to keep operations running smoothly.

The role requires a Bachelor's degree and strong MS Office skills, especially Excel and PowerPoint, plus excellent time management, attention to detail, and professional communication.

Qualifications

• Bachelor's degree required; additional qualifications as an Administrative Assistant or Secretary are a plus.
• Proficiency in MS Office (Excel and PowerPoint in particular).
• Excellent time management and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Organize and schedule appointments and meetings.
• Answer and direct phone calls and emails.
• Handle sensitive information in a confidential manner.
• Provide general support to visitors.
• Assist with special projects as required.

Job description

Salary: USD22 - USD25 per hour

Position Overview

Ultimate Staffing is actively seeking a dedicated Administrative Assistant to join their client's dynamic team in Carlsbad, California. This role is perfect for an individual who thrives in a fast-paced environment and is eager to support a team with a variety of administrative tasks.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Organize and schedule appointments and meetings.
• Answer and direct phone calls and emails.
• Handle sensitive information in a confidential manner.
• Provide general support to visitors.
• Assist with special projects as required.

Qualifications

• Bachalors Degree required; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Strong written and verbal communication skills.

Required Work Hours

8:00 AM to 5:00 PM, Monday through Friday.

Pay

• Competitive pay ranging from $22 to $25 per hour.