Administrative Assistant

Ultimate Staffing; Pasadena (CA); On-site; USD 24,796 - 31,684; Full time

Job summary

A leading staffing agency is seeking an entry-level administrative assistant in Pasadena, California. This full-time role includes providing support to leadership, managing calendars, and handling communications. Candidates should have a high school diploma and 1-3 years of experience. Proficiency in Microsoft Office is crucial for success in this position. Join our team and contribute to managing organized office operations along with various administrative tasks.

Qualifications

• 1-3 years of experience in administrative or office support role.
• Experience supporting executives or leadership teams is a plus.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Provide administrative support to leadership and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, and presentations.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Time-management

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Base pay range

$18.00/hr - $23.00/hr

Key Responsibilities

• Provide administrative support to leadership and team members
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, edit, and format correspondence, reports, and presentations
• Handle incoming calls, emails, and general inquiries
• Maintain organized electronic and physical filing systems
• Assist with data entry, expense reports, and basic bookkeeping tasks
• Coordinate office supplies, equipment, and vendor communications
• Support special projects and ad hoc administrative tasks as needed

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 1-3 years of experience in an administrative or office support role
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High attention to detail and ability to handle confidential information
• Ability to work independently and collaboratively as part of a team

Preferred Skills (Nice to Have)

• Experience supporting executives or leadership teams
• Familiarity with CRM, scheduling, or accounting softwareStrong problem-solving and multitasking abilities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services