Administrative Assistant - Adults South

Seven Counties; Louisville (KY); On-site; USD 28,000 - 40,000; Full time

Job summary

Seven Counties in Louisville, KY is seeking a detail‑oriented front desk receptionist to greet clients, answer calls, check in clients, and perform base administrative tasks.

You will enter client data in electronic systems, assist with mail and deposits, and support staff with scheduling and documentation. This full‑time role requires a High School diploma or GED, 1–2 years of office experience, and strong communication. Proficiency in Microsoft Office is essential.

Qualifications

• High School diploma or GED required; completion of up to 18 months' business school preferred.
• One to two years' experience in an office setting performing clerical/administrative tasks.
• Working knowledge of Microsoft Office Suite.

Responsibilities

• Greet clients and visitors, answer multi-line calls, forward messages, check in clients and document intake information.
• Enter client data and program-specific information into electronic systems.
• Perform administrative tasks, data entry, and validation.
• Participate in daily deposit processes and reconciliations.
• Handle medical treatment-related administrative functions such as processing lab results.

Skills

MS Office

Communication skills

Office experience

Education

High School diploma or GED

Job description

Job Description:

ESSENTIAL JOB FUNCTIONS

1. Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form.

2. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e. g., grants) in various databases).

3. Performs variety of administrative functions, data entry, validation.

4. Participates in daily deposit process, including daily deposit reconciliation.

5. Performs such medical treatment-related administrative functions as processing lab results.

EDUCATION

• * High School diploma or GED required. Completion of up to 18 months' business school, beyond high school preferred.

EXPERIENCE

• * One-to-two years' experience working in office setting and performing various clerical or administrative tasks.
• * Working knowledge of Microsoft Office Suite.
• * Strong oral and written communication skills.

PHYSICAL DEMANDS

• * Position has no unusual physical demands; individual has discretion about walking, standing, etc.
• * Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.
• * Position may occasionally require walking or standing, stooping, or bending.
• * Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type: Full time