Front desk

Talent Staffing Solutions Inc.; Santa Ana (CA); On-site; USD 25,000 - 26,000; Full time

Job summary

Talent Staffing Solutions Inc. in Santa Ana, California is seeking a Front Desk professional for a daytime shift from 07:00 AM to 03:30 PM. The role emphasizes administrative support, data entry accuracy, invoice preparation, and customer communications.

The position involves answering phones, processing documents, and coordinating with supervisors to resolve data discrepancies while maintaining smooth office operations.

Qualifications

• Administrative Assistant experience or skills
• Data entry and clerical abilities

Responsibilities

• Track received data and source documents.
• Prepare, sort, and interpret source documents for data entry.
• Contact supervisors or customers to resolve inconsistencies or missing information.
• Compile, sort, and verify data accuracy.
• Ensure technical process sheets match customer documentation.
• Enter data accurately following on-screen formats and codes.
• Compare entered data with source documents and make corrections as needed.
• Route completed documents to appropriate departments.
• Prepare customer invoices daily and weekly and transfer to Accounts Receivable.
• Prepare C.O.D. invoices for shipped or picked-up orders.
• Monitor and clear open orders over a month old.
• Print production and shipping reports daily.
• Respond to data entry inquiries.
• Answer phones, take messages and transfer calls.

Skills

Administrative Assistant

Job description

Front desk

Talent Staffing Solutions Inc. Santa Ana, California, United States

About this position

Available Shifts:
07:00 AM - 03:30 PM

Desired Skills: Administrative Assistant

Essential Duties and Responsibilities:

• Track received data and source documents.
• Prepare, sort, and interpret source documents for data entry.
• Contact supervisors or customers to resolve inconsistencies or missing information.
• Compile, sort, and verify data accuracy.
• Ensure technical process sheets match customer documentation.
• Enter data accurately following on-screen formats and codes.
• Compare entered data with source documents and make corrections as needed.
• Route completed documents to appropriate departments.
• Prepare customer invoices daily (Gemtech) and weekly (Outside Processing) and transfer to Accounts Receivable.
• Prepare C.O.D. invoices for shipped or picked-up orders.
• Monitor and clear open orders over a month old.
• Print production and shipping reports daily.
• Respond to data entry inquiries.

Perform general office tasks: answer phones, take messages, transfer calls

Physical Demands & PPE: Ability to answer phones, data entry, computer skills, customer service & clerical duties willingness to learn.

Salary Information

$18 - $18.5Hourly Wage