Administrative Assistant

Sbhonline; Hewlett (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Sbhonline is seeking an Administrative Assistant / Office Coordinator to support daily office operations at a commercial real estate services firm. The role is ideal for someone who is highly organized, proactive, and comfortable managing a variety of administrative tasks.

Responsibilities include greeting visitors, answering calls, handling mail and shipments, maintaining internal spreadsheets, processing invoices, and providing HR and staff support.

Qualifications

• Associate degree preferred.
• Prior administrative or office support experience preferred.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Highly proficient in Excel.

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.
• Prepare and manage incoming and outgoing mail and FedEx shipments
• Manage and update internal spreadsheets
• Handle appliance orders and track order updates
• Assist with bookkeeping tasks and perform data entry by allocating and processing invoices
• Provide administrative support for HR-related tasks and documentation
• Provide staff support by addressing needs promptly and efficiently.
• Assist with daily office tasks and support administrative duties as needed.

Skills

Excel

Organizational skills

Time management

Communication

Customer service

Multitasking

Education

Associate degree

Job description

Job Title: Administrative Assistant / Office Coordinator

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Work Location: In-person

Job Summary

A commercial real estate services firm is seeking a reliable and detail-oriented Administrative Assistant / Office Coordinator to support daily office operations. This role is ideal for someone highly organized, proactive, and comfortable managing a variety of administrative tasks. The Administrative Assistant plays a key role in ensuring the office runs smoothly while providing support to staff and management.

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.
• Prepare and manage incoming and outgoing mail and FedEx shipments
• Manage and update internal spreadsheets
• Handle appliance orders and track order updates
• Assist with bookkeeping tasks and perform data entry by allocating and processing invoices
• Provide administrative support for HR-related tasks and documentation
• Provide staff support by addressing needs promptly and efficiently.
• Assist with daily office tasks and support administrative duties as needed.

Qualifications

• Associate’s degree preferred
• Prior administrative or office support experience preferred
• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Highly proficient in Excel

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off